Women are Encouraged to Apply
Job Description
Join HALO Trust as an HR and Administrative Officer
ABOUT
The HALO Trust is the world’s largest humanitarian demining
organization. HALO is a non-governmental, non-political, non-religious
organization headquartered in the UK. HALO’s mission is to protect lives and
restore the livelihoods of those affected by conflict. We clear landmines and
the explosive debris of war so families, communities and countries can
recover.
- JOB
TITLE: HR & Administrative Officer - Aden
- LOCATION:
Aden (with frequent travel to HALO locations)
- REPORTING
TO: 1RO Programme Coordinator / 2RO Programme Manager
MAIN DESCRIPTION:
The HR & Administrative Officer (HAO) plays a vital role
in supporting senior management to ensure the smooth and efficient operation of
HR and administrative functions within the program. The HAO will have a broad
understanding of program activities and be ready to fill gaps where necessary,
ensuring compliance and operational excellence.The Finance Assistant reports
directly to the location manager in Taiz and Finance officer in Aden.
Key Responsibilities:
- Develop
and implement HR policies aligned with organizational goals and local
regulations
- Maintain
accurate physical and digital HR records in compliance with national
Labour Law and donor requirements
- Manage
end-to-end recruitment processes, ensuring compliance with HALO policies
and legislation
- Monitor
staff attendance, sickness, and unauthorized absences; report trends to
senior management
- Track
employee leave balances and report monthly to senior staff
- Translate
and communicate HALO policies to staff; ensure new recruits receive proper
induction
- Prepare,
translate, and follow up on employment contracts and secondment agreements
- Facilitate
performance management activities including evaluations and professional
development plans
- Document
training needs and coordinate relevant capacity-building initiatives
- Oversee
staff exit procedures, final payments, and related documentation
- Manage
medical insurance, including registration, claims, and reimbursements
- Supervise
administrative staff including the cook and cleaner
- Prepare
purchase orders for staff needs and manage staff travel, visas, work
permits, and residency arrangements
REQUIREMENTS – ESSENTIAL:
- Bachelor’s
degree in HR, Business, or related field
- At
least 2 years’ experience in HR and admin roles
- Proficiency
in English (spoken and written)
- Strong
communication and organizational skills
- Computer
literacy (MS Office)
- Ability
to work well in a diverse team and manage multiple tasks
- Commitment
to HALO’s values and policies
Terms and conditions: General terms, conditions
and requirements will be in line with those for HALO national staff and your
contract.
Note: We highly encourage qualified female
candidates to apply.
The HALO Trust is an Equal Opportunity Employer and does not
discriminate against any applicant for employment because of age, disability,
gender reassignment, marriage and civil partnership, pregnancy and maternity,
race, sex, religion or belief.
The HALO Trust is committed to a culture that is both diverse and inclusive and
we seek to recruit, develop, and retain the most talented people from a diverse
candidate pool.
The HALO Trust is committed to ensuring that it provides a safe and trusted
environment which safeguards and promotes the welfare and well-being of anyone
who comes into contact with, or is part of, the Charity, with a zero-tolerance
approach to behaviours which challenge this.
How to Apply
Submit a CV (two pages maximum) and cover letter (one page
maximum) to hr@haloyemen.org
Make sure you mention the job title “HR &
Administrative Officer - Aden” in the subject line.
CVs must include at least two professional references
Deadline to receive the CVs: 12 June 2025
Only shortlisted candidates will be contacted