Job Description
Mercy Corps is a leading international non-governmental
humanitarian agency with a global mission to alleviate suffering, poverty and
oppression by helping people build secure, productive and just communities.
Mercy Corps Yemen would like to announce that the following position is
currently open for recruitment:
- Position
Title: SUB-AWARD OFFICER
- Number
of Vacancy: 1
- Duty
Station: Taiz City
- Position
Category: Full-time AND Regular
- Duration
of Assignment: One year
- Deadline
of advertising: 21 Nov 2024
About Mercy Corps
Mercy Corps is powered by the belief that a better world is
possible. To do this, we know our teams do their best work when they are
diverse and every team member feels they belong. We welcome diverse
backgrounds, perspectives, and skills so that we can be stronger and have a
long-term impact.
The Department
Mercy Corps and national and international partners are
working to address urgent humanitarian needs wherever they arise. This
response, the largest in Mercy Corps’ global portfolio, is currently comprised
of refugee/host response operations in Yemen in addition to a response to the
needs of displaced and conflict-affected populations inside Yemen with relief
distributions, WASH and livelihoods programming to vulnerable Yemenis.
The Mercy Corps Subaward and Compliance Department supports all financial and
compliance aspects of subgrating. In its role as a support to the Yemen
Program Department, the Subaward and Compliance Department is responsible for
ensuring subrecipients are compliant with donor regulations as well as Mercy
Corps’ internal policies and procedures. It supports the Program team in
ensuring that financial resources are used efficiently and effectively.
The Department is involved in pre-award and due diligence processes, contracting,
financial report support, reviews, and approvals, payments, capacity
development, compliance reviews and audits, and close-out. The
Department is also a main actor in ensuring Partnership strategy is embedded in
the programming, by providing on-the-job and ad-hoc support to Partners on all
finance and compliance-related issues to ensure compliance and importantly to
build partners' financial and compliance capacity.
About the Position
Working in the Sub-award and Compliance Department under the
direction of the Senior Finance Coordinator, the Sub-award Officer will work
closely with Partners to ensure exhaustive financial reporting in compliance
with donor and MC sub-award policies and procedures.
Essential Responsibilities:
Subgrant Management
1. Review all due diligence packages and
submit them on time for compliance approval.
2. Draft Partner monitoring plan for the Senior Finance
Coordinator review,
3. Provide the first review of partner budgets according to
the partner budget review checklist,
4. With the support of the Senior Finance Coordinator, assist
the Partner to prepare the supporting document matrix for their budget (through
meetings with Partner finance staff as needed),
5. Review the sub-award financial reporting package, amounts,
calculations, and supporting documents, ensuring compliance with the supporting
documentation matrix, compile all comments in one document, and once agreed
with the Sub-award Finance Coordinator, follow up issues with Finance staff,
6. Maintain sub-grants Financial files. Ensure all platforms
are updated and filed properly (Tracker, Share point, Navigator)
7. Create sub-award cards on Navigator for new sub-grants.
8. Track Partners’ expenditures against budgets and flag any
issues to the Program team and Finance Managers.
9. Run Jet reports monthly to ensure a healthy sub-grant
cycle.
10. Responsible for closing out the sub-grant when the final
payment is done.
11. Make sure that reports and all supporting documentation
are prepared and filed according to MC procedures.
12. Assist in the training and support of local NGOs,
including answering daily questions.
13. Assist the Head of Finance in responding to audit
inquiries and requests for financial information.
14. To know and be familiar with the subgrant manual, field
finance manual, procurement manual, any additional local policies (National
Staff Policy Handbook, cash management, local travel, etc.).
15. Practices the values of Mercy Corps including respecting
the dignity and well-being of participants and fellow team members.
16. Encourages openness and communication in their team;
encourages team members to submit reports if they have any concerns using
reporting mechanisms e.g. Integrity Hotline and other options.
17. Briefing and/or training any external personnel such as
when working with service contractors or subaward partners.
18. Conduct themselves both professionally and personally in
such a manner as to bring credit to Mercy Corps and not jeopardize its
humanitarian mission
19. Other duties as assigned
Supervisory Responsibility: None.
Accountability
Reports Directly To: Senior Finance Coordinator
Works Directly With: Finance team members, Programs, all support team and
partners.
Minimum Qualification & Transferable Skills
- BA/S
or equivalent in Accounting, Finance, Law International Development, or
related field required;
- Three
years or more years of experience in the Finance Department of a
non-government organization is an asset;
- Three
or more years of sub-award financial management experience;
- Three
or more years of experience in the region and specifically on the Yemen
response. Good understanding of the context.
- Familiarity
with major international donor rules and non-profit accounting;
- Prior
experience with computerized general ledger software;
- Advanced
computer skills in MS Office programs, particularly Excel and Access;
- Strong
analytical skills coupled with a solid understanding of grant management
rules;
- Arabic
and English, verbal and written required;
- Excellent
communication skills;
- Excellent
team management, coaching, and problem-solving skills;
- Familiarity
with Yemeni accounting rules and procedures.
Success Factors
A successful candidate will have demonstrated ability to
lead and communicate effectively with team members of varied work styles,
follow procedures, and meet deadlines with flexibility and creativity in
planning and problem-solving and a proven ability to learn quickly, take
initiative, and be accountable for results. They will be able to understand the
larger picture while remaining focused on the details and be able to balance
upholding adherence to finance and compliance standards with facilitating the
implementation of a complex program. An ability to work independently and
as part of a team, a knowledge of procurement and tendering, and a curiosity
about and sensitivity to new cultures are all essential.
Diversity, Equity & Inclusion
Achieving our mission begins with how we build our team and
work together. Through our commitment to enriching our organization with people
of different origins, beliefs, backgrounds, and ways of thinking, we are better
able to leverage the collective power of our teams and solve the world’s most
complex challenges. We strive for a culture of trust and respect, where
everyone contributes their perspectives and authentic selves, reaches their
potential as individuals and teams, and collaborates to do the best work of
their lives.
We recognize that diversity and inclusion is a journey, and
we are committed to learning, listening, and evolving to become more diverse,
equitable, and inclusive than we are today.
Equal Employment Opportunity
Mercy Corps is an equal-opportunity employer that does not
tolerate discrimination on any basis. We actively seek out diverse backgrounds,
perspectives, and skills so that we can be collectively stronger and have a
sustained global impact.
We are committed to providing an environment of respect and
psychological safety where equal employment opportunities are available to all.
We do not engage in or tolerate discrimination on the basis of race, color,
gender identity, gender expression, religion, age, sexual orientation, national
or ethnic origin, disability (including HIV/AIDS status), marital status,
military veteran status or any other protected group in the locations where we
work.
Safeguarding & Ethics
Mercy Corps is committed to ensuring that all individuals we
come into contact with through our work, whether team members, community
members, program participants or others, are treated with respect and dignity.
We are committed to the core principles regarding prevention of sexual
exploitation and abuse laid out by the UN Secretary General and IASC and have
signed on to the Interagency Misconduct Disclosure Scheme. By applying
for this role an applicant confirms that they have not previously violated an
employer’s sexual misconduct, sexual exploitation and abuse, child safeguarding
or trafficking policy. We will not tolerate child abuse, sexual exploitation,
abuse, or harassment by or of our team members. As part of our commitment to a
safe and inclusive work environment, team members are expected to conduct
themselves in a professional manner, respect local laws and customs, and to
adhere to Mercy Corps Code of Conduct Policies and values at all times. Team
members are required to complete mandatory Code of Conduct e-learning courses
upon hire and on an annual basis.
As an applicant, if you witness or experience any form of sexual misconduct
during the recruitment process, please report this to Mercy Corps Integrity
Hotline (integrityhotline@mercycorps.org).
الصون و الأخلاق
ميرسي كور تلتزم بضمان المعاملة اللائقة واحترام جميع الأفراد اللذين
نتواصل معهم من خلال عملنا, سواء كانوا أعضاء الفريق أو أعضاء المجتمع أو
المشاركين في البرامج أو غيرهم. نحن ملتزمون بالمبادئ الرئيسية المتعلقة
بمنع الاستغلال والإساءة الجنسية التي وضعها الأمين العام للأمم المتحدة واللجنة
الدائمة للتنسيق بين الوكالات الإنسانية (IASC)، وقد وقعنا على نظام
الإفصاح المتبادل بين الجهات الفاعلة في حالة السلوك الغير اللائق. عند التقديم
لهذا الدور، يؤكد المتقدم أنه لم ينتهك في السابق سياسة السلوك الجنسي، والاستغلال
والإساءة جنسية، صون الأطفال، أو الاتجار بالبشر لأي جهة عمل. ميرسي كور لن تتسامح
مع إساءة معاملة الأطفال أو الاستغلال الجنسي أو الإساءة أو التحرش من قبل أو بسبب
أعضاء فريقنا. كجزء من التزامنا تجاه توفير بيئة عمل آمنة وشاملة, من المتوقع أن
يتصرف أعضاء الفريق بطريقة مهنية, تحترم القوانين والعادات المحلية. والالتزام
بسياسات وقيم مدونة قواعد السلوك الخاصة بمنظمة ميرسي كور في جميع الأوقات. كما
يتطلب من جميع أعضاء الفريق إكمال دورات التعليم الإلكتروني الإلزامية لقواعد
السلوك عند التوظيف وذلك بشكل سنوي.
كمتقدم للوظيفة، إذا كنت قد شهدت أو تعرضت لأي نوع من أنواع السلوك الجنسي الغير
لائق خلال عملية التوظيف، يرجى الإبلاغ عن ذلك إلى خط النزاهة في منظمة ميرسي كور
(integrityhotline@mercycorps.org).
Ongoing Learning
In support of our belief that learning organizations are
more effective, efficient, and relevant to the communities we serve, we empower
all team members to dedicate 5% of their time to learning activities that
further their personal and/or professional growth and development
Accountability to Participants:
Mercy Corps team members are expected to support all efforts
toward accountability, specifically to our program participants, community
partners, and other stakeholders, and to international standards guiding
international relief and development work. We are committed to actively
engaging communities as equal partners in the design, monitoring, and
evaluation of our field projects.
How to Apply
Interested and qualified candidates should:
- Use
the below link to apply for the position following the right application
process.
- Send
their application in English language, filling all required information
and attach a copy of their CV.
- We
highly encourage female candidates to apply.
- Only
shortlisted candidates will be contacted.
Link: