Job Description

Open to Internal and External Candidates

• Position: Programme Assistant (Protection)
• Organizational Unit:  Protection
• Duty Station: Yemen, Aden
• IOM Classification: UG- Hourly Equivalent to G5
• Type of Appointment: Hourly Contract, 3 Months (With a possibility of renewal)
• CFCV No.: CFCV2025.010
• Estimated Start Date: As soon as possible
• Closing Date: Tuesday, 8th July 2025

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Organizational Context and Scope:

Under the overall supervision of the Senior Programme Coordinator (Protection) and the direct supervision of the Programme Officer (Reporting and Information Management), with technical oversight from the Programme Manager (Protection), the Programme Assistant will support monitoring, evaluation, accountability, and learning (MEAL) and reporting activities for the Protection Unit, covering IOM’s field operations in Aden, Marib, Sana’a, and the West Coast.
The Programme Assistant will contribute to evidence-based programming by strengthening the accuracy, timeliness, and quality of MEAL processes. The incumbent will also play a key role in ensuring effective data collection, analysis, and dissemination, supporting robust internal and external reporting and information management aligned with donor, organizational, and coordination requirements.

Core Functions / Responsibilities:

1.    Collect, consolidate, and validate data from field offices and implementing partners, ensuring the accuracy and consistency of beneficiary figures, services delivered, and Means of Verification (MoVs).
2.    Ensure regular and structured information flow across field teams, implementing partners, and programme leadership to maintain alignment and data integrity.
3.    Monitor progress against project indicators and timelines; track performance metrics and assist with the development and regular updating of dashboards and tracking tools.
4.    Conduct routine data analysis to identify trends, risks, and gaps; escalate concerns to the Programme Officer and propose data-driven improvements.
5.    Support the development and rollout of MEAL tools and methodologies, ensuring their relevance to Protection programming and alignment with IOM MEAL standards.
6.    Contribute to the implementation of MEAL activities, including data collection, assessments, and verification processes; conduct field monitoring visits to assess MEAL compliance and provide technical support to field teams.
7.    Support the drafting of high-quality reports, situation updates, and data visualizations for internal stakeholders, donors, and coordination forums, ensuring clarity and relevance.
8.    Maintain secure and organized record-keeping and data management systems, including SharePoint and other platforms, ensuring compliance with data protection and confidentiality standards.
9.    Support general operations troubleshooting and problem-solving.
10.    In coordination with the Programme Officer, facilitate trainings and capacity-building on reporting and MEAL procedures for Protection field teams, fostering a culture of accountability and learning.
11.    Perform other related duties as assigned.

Required Qualifications and Experience

Education:

• University degree from an accredited academic institution preferably in administration, statistics, information management, international relations, or any other relevant field, with three years of relevant professional experience.

Experience:

• Demonstrated experience in MEAL, data and information management, and reporting within humanitarian or protection-related programmes or related fields.
• Strong experience in project implementation and management and using data to support planning and decision- making.
• Proficient in Microsoft Office applications (particularly Excel) and other data analysis tools.
• Experience supporting field-based teams in complex humanitarian contexts is a strong asset.
• Prior experience working with the UN or international NGOs in Yemen or the region is advantageous.

Skills:

• Strong analytical and problem-solving skills, with the ability to interpret complex data and present findings clearly.
• Excellent organizational and multitasking abilities with attention to detail.
• Proactive and flexible, able to work independently under pressure and meet tight deadlines.
• Ability to easily analyse data to identify trends, anticipate challenges, and strategize action.
• Client-oriented profile and ability to positively respond to feedback.
• High degree of professionalism, discretion, and accountability.
• Strong interpersonal and intercultural communication skills.
• Dedication to contributing to a supportive work environment and positive working relationships.
• Dedication to creating a respectful office environment free of harassment and retaliation and promoting the prevention of sexual exploitation and abuse (PSEA).

LANGUAGES

• For all applicants, fluency in English and Arabic is required (oral and written).

Required Competencies

Core Competencies – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes
• responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

 
VALUES

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Other

• Internals of the Organization and NMS candidates will be considered as first-tier candidates. This vacancy is also open to second-tier candidates.
• The appointment is subject to funding confirmation.
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
• Females with the above qualifications are encouraged to apply.As part of the application process, all candidates, regardless of the type or duration of the contract, must disclose any known relative who works for IOM or is engaged with IOM in any capacity.
• Non-compliance with the relative disclosure requirement can constitute a basis for withdrawal of offer of employment, or if the employment has begun, terminating the employment contract and/or disciplinary action.

How to Apply

Interested candidates are invited to submit their applications via the following link.
 
https://iom.akhtaboot.com/en/yemen/jobs/aden/165048-CFCV2025-010-Aden-Programme-Assistant--Protection--UG-at- IOM--Yemen

All applications should include a functional email address, mobile numbers and detailed curriculum vitae (CV).

“Only shortlisted candidates will be contacted”.

Posting period: 2 July 2025 to 8 July 2025.