Job Description
Médecins Sans Frontières (MSF), is an International
Humanitarian Organization providing medical aid to populations in distress,
victims of natural and man-made disasters and victims of armed conflict,
regardless of race, religion and political believes. For more information,
visit our Arabic website, www.msf-me.org
Médecins Sans Frontières Belgium is looking for Yemeni
nationals to recruit for the following position:
PERSONNEL ADMINISTRATION MANAGER
Location: Aden - Coordination office
Contract duration: One year renewable
Contract type: Full time contract
Main Purpose:
Is responsible of ensuring that MSF OCB is a Responsible
employer in the mission, supports proper management of HR across the board and
assumes full responsibility of all Administrative and legal issues in the
Mission.
Key of responsibilities:
- Is
responsible for following up on labour legislations, local laws and
country legal frame in force in mission country.
- Is
responsible for the proper implementation and follow up of internal
regulations and terms of employment contracts of all national staff,
ensuring that all staff is employed in the frame of fair labour
conditions, and according to local legislation, MSF HR vision, values and
principles.
- In
close collaboration with Head of Department, acts as a focal point for all
Labour legislation and general employment framework which may affect the
mission staff (i.e., legal amendments, changes in local practices, new
HR-Admin policies or procedures, amendments to Internal Regulations,
etc.).
- Is
responsible to ensure that all functions and job profiles at Mission level
meet with the Mission’s function grid approved by HQ and are aligned with
MSF Standard Job Profiles and Function Grid. Identifies deviations and
shares them with HRCo in order to draw an action plan in case corrections
are needed/convenient.
- Is
responsible to ensure that National Staff remuneration (salary, post
adjustments, compensations, final settlements, etc,) and benefits
(holidays, leaves, social coverage, health coverage, etc.) meet with the
Mission’s salary grid validated by HQ, Internal Regulations and HR
policies, ensuring MSF acts as a responsible employer at any time.
- In
close coordination with the Financial Coordinator, ensures fulfilment of
national legislation regarding employees’ taxes and social security at
Mission level, checks that monthly declaration forms for taxes and
employee/employer social security contributions are correct and sends them
to the Financial Department.
- Informs
the HR Head of Department in case a legal risk is detected within her/his
area of responsibilities and suggests actions to take in order to prevent
it.
- Ensure
that MSF, as an employer, as well as all MSF employees comply with safety
and risk prevention measures as stated by local legislation and/or MSF
standard policies and procedures.
- Ensures
an efficient filing system (physical and electronic files) of all
administrative files at Mission level by following up on all mission HR
Managers in all MSF locations.
- Maintain
regular contact with ministries, national administrations, other MSF
sections and other NGOs to improve/keep up to date with administrative
practices.
- Provide
HR and legal support to all MSF projects and ensures that all practices
related to national staff HR management is harmonized.
QUALIFICATIONS AND SKILL REQUIREMENTS
Education: Bachelor’s
degree in HR, Management, finance, Business, law related studies or MBA
Experience: At least 5
years’ experience in the field, out of these 2 years in managerial or
supervisor position
At least 2 years proven experience in working on legal
aspects and labour relations.
Desirable working experience with MSF or other NGOs, in
developing countries.
Languages: Essential English (Level B2)
and Arabic Language
Knowledge: Essential
computer literacy (word, excel, internet)
Desirable HR and Financial MSF software (Homère, Unifield)
COMPETENCES
- People
Management and Development
- Stress
Management
- Commitment
to MSF Principles
- Behavioural
Flexibility
- Results
and Quality Orientation
- Teamwork
and Cooperation
- Adaptability
and able to work in a multicultural team
How to Apply
Application Information:
- All
interested applicants should go through below link to apply and must have
Gmail account
- Candidates
should submit and upload a Cover Letter and CV in English language.
- Only
online Application will be accepted.
- If you
face any issues using this link please reach out to this email address
: msfocb-yemen-jobs@brussels.msf.org (
only for queries purposes)
Only short-listed candidates will be contacted!
Please note that applications without CV, cover letter in
English, might NOT BE CONSIDERED
Only short-listed candidates will be contacted for
interviews. No face-to-face contact or phone contact will be considered.
Any documents sent to MSF-OCB (CV, cover letter, copies of
diploma, recommendations letters) will not be returned by MSF-OCB. Test and
interview will be both conducted in English.
MSF promotes the inclusion of women and people with
disabilities and does not charge fees or accept any money during the entire
recruitment process.