Job Description

Oxfam is a global movement of people working together to end the injustice of poverty.

Do you have graduate (or comparable experience) in Finance?

Do you have 3 to 5 years experience management experience in similar position?

Do you have work experience in humanitarian programmes, good written and spoken English, ability to keep clear and concise records?

If the answer is yes, then we would like to hear from you.

The Role:

Oxfam Yemen Program is looking for a Country Finance Manager to  contribute to the provision of management and operational services (including maintaining an accurate financial records and reports) within Yemen programme as per Oxfam’s procedures and systems, to enable the delivery of key support activities and help other staff within the area to perform effectively, to lead the finance teams and ensure provision of quality logistics support to all operations in country, including emergency response programmes, resilience and development programmes. The role of the Country Finance Manager is to provide guidance and management of Oxfam’s Finance processes and procedures through ways of working, training, and ongoing communication and collaboration with Country Management Team, Programme, and Support staff. This role provides financial advice and support for Oxfam’s “One Program” approach including humanitarian, development, and campaign & advocacy. A primary objective of this post is to build capacity and capability through effective mentoring of the logistics staff at all levels of the operation, including communication and training to partner organisations.

Key Responsibilities: 

Financial Management – 40%

• Managing the monthly soft and hard financial month close matters, with the country finance team, and timely reporting there on to BSM and CMT.
• Provides direction to the Finance team on financial management, policies and procedures, ensuring that the programme is informed of all developments in financial policies. Ensures the programme is complying with financial standards set by Oxfam GB.
• Weekly meeting with senior finance team for regular review of accounts. Objectives reviews on Quarterly basis. Weekly task setting for finance team and downward. Weekly review of the finance team tasks.
• Ensure effective coordination of Oxfam’s financial input in large scale emergencies.
• Ensure that Oxfam’s Finance work is coordinated with Donors, local Government, Project partners, and OI affiliates working in the area / region.
• To observe financial activities in the field offices and report on areas of possible risk to the organization
• To provide and maintain good accounting and financial system for partner organizations financial reporting, including management and capacity buildings.
• To ensure all Oxfam local partners are financial capacity to the financial requirements suitable for the conflict and remain operational and fit for purpose.
• Ensure the timely preparation of top up requests to the RC as per agreed deadlines,
• Oversee communication and management of the relation with the bank and other external stakeholders (tax authorities, local authorities, external auditors)
• Proactive support and advice to programme staff and partners in relation to finance issues/activities
• Advise on, train, and enforce compliance to mandatory procedures and Oxfam’s systems (People Soft and CRIMSON),
• Review and advice on partnership agreements and partners’ financial reports
• With support from the Finance team, ensure consolidation of reports from partners and preparation of timely high-quality donor reports
• To ensure that partner’s financial procedures are monitored, and their internal financial systems are credible. Provide advice and capacity building as appropriate

Budget Drafting and Budget Monitoring – 20%

• Directs annual budgeting and planning process for the Programme's Global Budget in close liaison with the Business Support Manager, CD and Programme Managers, Programme Coordinators and  Departmental Heads. 
• Update of Global budget, after one week of each project approval.
• Supervision of the monthly BvA drafting. Assisting BvA sessions with CMT and PMs to get the BvA comments on each budget.
• Quarterly updating of CoP Budgets.
• Directing donor accountant ability coordinators on budget re-alignments, in coordination with management. Highlighting for BSM, CD, and CMT for any possible significant variance on budget spending matters.
• Produces monthly financial management information for the Country Management Team and ensures that the finance team provides necessary financial reports for field programme managers to monitor and review their project activities.
• Directing the “Donor Accountability Coordinators” for mid-month meeting with other finance team, in for the timely handling of over/under spending on contract budgets

Financial and Donor Reporting’s – 20%

• Liaises with the donor accountants, and funding team to ensure that all donor reporting requirements are met, including proposals, budgets and donor reporting liaising as required. Sign off the donor reports, after review and getting confirmation by financial system data.
• Reporting on local authorities finance related requirements including taxation, social security, and any other local authorities.
• Provides direct support to the BSM and Programmes, and CMT on all matters of finance specifically budget preparation, monitoring, control and reporting with a view to ensuring high standard of financial standards are met.

People Management – 10%

• Supervises the finance teams reporting to this role on regular basis.
• For the finance staff and especially reporting to CFM role, draft the capacity building plans, execute the capacity building plans.
• Evaluate the staff against the JP and job purpose time to time, and at least once a quarter. Do the annual evaluation and provide inputs to the further capacity enhance of the departmental staff.
• Ensuring that each team member of the department perform the assigned duties as per the highest standards, organization rules and regulations. Each department member is aware about, understand, and adhere to the compliance requirement set by donors, local authorities and as per country regulations.

General departmental Administration - 7%:

• To ensure that the Oxfam financial department systems, procedures and working practices are adhered to Oxfam procedures and are in integration and harmony of all other departments.
• To ensure that the proper archiving and storing system are maintained to keep all the financial records safe and retained as per the compliances requirement of donors.
• To ensure proper decorum in finance office, and department staff respect and always follow the organization values.
• Be part of the procurement committee time to time and advice on financial matters to the procurement committee members.
• To attend staff meeting and other related meeting where financial inputs are necessary.
• Follow the Code of conduct at all time and report any misconduct at per HR procedures.
• Adhere to all applicable Standard Operating Procedures (SoPs), rules and regulations, and report any non-compliances when observed.

Security -  1%:

• Follow all Standard Operating Procedures (SoP) of Security and safety.
• To work closely with relevant staff to ensure that all Oxfam staff adhere the security protocols
• Upon need and advice, collaborate with the Security and Safety unit, and Field Security Focal to train staff in security management as may be requested
• Report any security misconduct and security accident, as per SoP.

Team support – 2%:

• To assist in review of the job descriptions for finance staff as may be required
• To assist in recruitment, of department staff as may be required.
• To conduct training and capacity building sessions to the department teams and partner staff.
• To set objectives for the staff reporting to this role and other department members personnel as may be requested.
• to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles

What we are looking for:

An ideal candidate for the role will have:

Essential

• Graduate (or comparable experience) in a relevant field,
• Significant management experience (3 to 5 years) in similar position preferably gained in a similar organization or significant experience in similar role in Humanitarian organization.
• Diplomacy, tact and negotiating skills. Team-working skills. Flexibility under pressure and in response to changing needs.
• Attention to detail and excellent numeracy. Qualifications and/or extensive experience in: finance, accounting or business management, team support and communications.

• Work experience in humanitarian programmes. Good written and spoken English. Ability to keep clear and concise records
• Self-Awareness
• Mutual accountability
• Relationship building

Leadership competencies:

• Strategic thinking: Focus on wider system by providing timely quality reports processes for overall department. Watching consequences and ready to mitigate the risks of the department functions process.
• Strengthening the system: Watch out for making the department related internal control easy, comprehendible, and easily compliable.
• Solution Oriented: Solutions to department functions problems/challenges for providing more support to overall country programs.
• Focus on overall impact of work rather on only department area of operations.
• Getting more familiar with the complex systems and environment.
• Working more and more with teams.
• Understanding and getting familiar with the cross function’s linkage and coordination.
• Strategic thinking: Focus on wider system by providing timely quality reports processes for overall department. Watching consequences and ready to mitigate the risks of the department functions process.
• Strengthening the system: Watch out for making the department related internal control easy, comprehendible, and easily compliable.
• Solution Oriented: Solutions to department functions problems/challenges for providing more support to overall country programs.

Desirable

• Previous overseas work experience, ideally with non-governmental organisations would be an advantage.
• Financial management ability in integration with other programmatic Matters.
• Working knowledge of Arabic.

We offer:

We offer a competitive salary and a range of additional benefits to staff including flexible working options, generous pension scheme, annual leave, additional leave allowances, company sick pay, life assurance and a range of other benefits. 

From the day you join Oxfam we invite you to stretch and learn in your role. Our wide range of Learning & Development opportunities includes in-house courses, e-learning modules, on-the job learning opportunities, coaching and mentoring, and much more. 

You can read more about all Oxfam has to offer here.

How to Apply

To apply:

https://jobs.oxfam.org.uk/jobs/vacancy/country-finance-manager-int11117/23468/description/

Note:

 Oxfam doesn't charge any fees for recruitment and doesn't have any relationship with recruitment agencies in Yemen

ملحوظة

منظمة أوكسفام لا تفرض أي رسوم على التوظيف وليس لها اي علاقة مع كالات التوظيف في اليمن