Job Description
Action Contre la Faim is an International
Humanitarian Organization established in 1979 with the mission to save lives by
combating hunger through prevention, detection and treatment of malnutrition,
in particular during and after emergency situations caused by conflict and natural
disasters. Action Contre la Faim provides coordinated responses in nearly 50
countries including Yemen globally within 7 field of expertise which includes
Nutrition and Health, Water, Sanitation and Hygiene, Food Security, Mental
Health Care Practices, Gender and Protection, Advocacy, Risk and Disaster
Management and Research.
ACF has been operational in Yemen since 2012 and is operational in 4 bases
(Aden, Hodeida, Al khokha and Sanaa). The mission implements its activities
which are centred on 3 sectors, Nutrition and Health, Water, Sanitation and
Hygiene (WASH), Mental Health and Psychosocial Support and Protection
(MHPSS-P).
For more information please visit our website. https://www.actioncontrelafaim.org/en/missions/yemen/
Job Title: Deputy Head of Department - Finance
Location: Aden
Contract duration: until 31st December 2025 with possibility of
extension.
Basic monthly salary (taxable): 2303$ to 2753$ based on experience salary
calculation (excluding other benefits offered by the organization)
Hierarchical / Technical manager: Finance Head of Department
Objective of the position Ensure a sound and transparent
administration of funds by providing financial management consistent with
Action Against Hunger’s financial management framework and local legislation.
Tasks and Responsibilities
Mission 1: Provide regular financial and budgetary
management
The Deputy Head of Finance Department - Operations is
responsible for :
- Providing
internal stakeholders with sound financial and budgetary information
including but not limited to producing the monthly budgets follow-up
(BFU) as well as recommendations and analysis, after validation of the
Head of Finance Department;
- Preparing
the budget follow-up template (including financial lines, budget holders,
forecasts from Financial plan) for approved budgets and ensuring the
information is shared as needed (Budget holders, SAGA updates, Link
parameters);
- Participating
in monthly BFU meetings and ensuring the process is followed and
understood;
- Coordinating
the BFU update process with stakeholders and ensuring deadlines are respected
to issue final BFUs;
- Liaising
with the mission accountant to ensure reallocations and corrections of
mistakes identified during the BFU review meetings;
- Ensuring
budget consumption is compliant with the financial rules of funding
bodies;
- Monitoring
and updating mission costs and issuing budgetary alerts when necessary as
well as supporting program teams on the financial management of their
activities;
- Assisting
the Head of Finance Department in producing high quality and timely
financial and budgetary contributions to "proposals" and annual
budget.
- Taking
part in preparation of donor and government financial reports both
interim, quarterly and final reports.
Mission 2: Ensure high quality cash management for the
mission
The Deputy Head of Finance Department – Operations is
responsible for :
- Preparing
and compiling, in collaboration with Finance Managers/Officers at base
level, the monthly treasury forecasts and its revision, and submit to the
Head of Finance Department’s validation;
- The
availability and safe keeping of the necessary cash, including being in
charge of the safe and keeping the safe book when mentioned as such in the
internal cash management policy;
- Proposing
accurate methods for cash transfer in the light of local conditions and
security considerations;
- Monitoring
the correspondence between cash forecast and the budgets follow-up;
- Anticipating
treasury risks, raising alerts and proposing solutions to solve
difficulties;
- Ensuring
compliance with cash management procedures across the mission;
- Assisting
the Head of Finance Department in designing the CMP and raising alerts
when necessary;
- Keeping
the cashbook.
Mission 3: Local partner financial management
The Deputy Head of Finance Department - Operations is
responsible for :
- Evaluating
and monitoring the capacities of the partners to guarantee accounting data
quality and quality of the support documents.
- Ensure
partner compliance to donor rules and regulations during implementation of
grants.
- Ensure
that the budget follow up for partners is updated on a regular basis as
well as partner expenditures are updated in saga
- Support
local partners in budget preparation, budget revision and final
consolidation
- During
audits follow up with partners on the on required information/or documents
as required by auditors.
- Identifying
needs, preparing and facilitating training sessions on the related topics.
Mission 4: Ensuring the participation of
different stakeholders in finance-related processes, contributing to
non-financial processes and facilitating access to financial information
The Deputy Head of Finance Department – Operations is responsible for :
- Upon
request, facilitating the availability of finance information to other
departments;
- Update
monitoring tools and budget indicators submitted to Head of Finance
Department and ultimately to the Senior Management Team;
- Validating
financial requests (Recruitment or Procurement mainly) within the ceilings
defined with the Head of Finance Department;
- Identifying
ways of improvement, proposing solutions and procedures in close
collaboration with other departments and finance team;
- Ensuring
the procedures are understood, applied and providing the necessary
trainings and communications;
- Providing
briefings for new joiners, giving the details of the finance procedures
applicable at mission level.
Mission 6: Prevent fraud and corruption
The Deputy Head of Finance Department - Operations is
responsible for :
- Supporting
the Head of Finance Department in the identification of risks of fraud and
corruption and propose possible preventive and monitoring mechanisms to be
designed and implemented;
- Diffuse
among his/her team anti-fraud/ corruption policies and mitigating
measures;
- Alerting
the Head of Finance Department on cases of fraud and corruption and
undertaking corrective action;
- Putting
in place and monitoring recommendations arising from the day-to-day
control and audit.
Additional Responsibilities
- This
job description is not intended to be all inclusive and the employee will
also perform other related tasks as required and responsible for reporting
and communication of progress and achievement of the specific assigned
task;
- Maintenance
of high technical standards;
- Conduct
all duties in a professional manner in accordance with the mission
Safeguarding Policy, Code of Conduct, Internal Rules and Regulations,
mandate and charter of principles including promotion of gender equality.
- The
employee is also required to remain alert and responsive to any child and
adult safeguarding risks, acquire relevant knowledge and skills to promote
strong safeguarding practices, and conduct duties in a manner consistent
with the mission Safeguarding Policy.
Required Qualification, Skills and Experience
Qualifications
- You
hold a master's degree in accountancy, finance, or administration, with 3
years of experience in a similar position.
- You
have already worked in an emergency and/or humanitarian environment.
Extensive experience with ACF would be a plus.
- You
have excellent managerial and supervisory skills. You also have experience
in project management.
- You
have excellent knowledge of Excel and digital accounting.
- Proficiency
in English (oral and written) is mandatory
Safeguarding Commitments
Action Contre La Faim has a zero tolerance to all forms of
violations of Child and Adult Safeguarding and the Code of Conduct by staff. In
the process of recruitment, selection and appointment ACF implements a range of
procedures and actions to ensure children and vulnerable adults are safeguarded
and abuse is prevented.
Gender Equality Commitments
- Foster
an environment that supports values of women and men, and equal access to
information;
- Provide
a work environment where women and men must be evaluated and promoted
based on their skills and performance;
- Respect
beneficiaries’ women, men, children (boys and girls) regardless of gender,
sex orientation, disability, religion. race, color, ancestry, national
origin, age, or marital status;
- Value
and respect all cultures.
ACF offers equal opportunities, however priority given to
qualified female and/or persons with a disability.
How to Apply
Application Process
Suitable candidates are required to submit their
applications to Fin.DHoD and send their CV and Cover letter to
recruitment@ye-actioncontrelafaim.org
The closing date for application is Sunday, 15th of
June 2025.
Only short-listed candidates will be contacted.