Job Description

Job Summary:

The Grants, Contracts and Budget (GCB) Assistant provides administrative and operational support in the management of grants and contracts implemented by the CO. This includes assisting with award setup, supporting staff training logistics to help ensure understanding of donor rules and regulations, and helping prepare donor reports for review by the Heads of Finance and Administration.
The GCB Assistant helps monitor the CARE Yemen Forecasts budget planning calendar, assists in the development of operational budgets, and supports program staff in the monthly forecast budgeting process. The GCB Assistant will help ensure accurate tracking of funds and appropriate management of program budget line items
This includes activities such as: awards tracking through monthly BVAs, sub-grant report preparation, monitoring and filing.

Position: Grants, Contracts and Budget (GCB) Assistant 
Location: Aden

Responsibilities

Contracts & Awards and Donor Reports

• Assist in ensuring understanding of relevant donor rules & regulations by finance staff, project managers, and other stakeholders.
• Assist in coordinating award documentation and setup with SSC, including project ID and fund code requests, etc.
• Assist in coordinating with program managers to prepare draft donor reports, and assist in serving as liaison for budget revisions.

Budgeting & Forecasting

• When required, and in coordination with the Head of Finance and Administration, assist the Program Development Coordinator and the proposal team in the proposal development process by reviewing all budget proposals to ensure compliance with CARE and donor requirements (e.g., allowability, allocability, reasonableness, and accuracy of cost matching, program income issues).
• Assist in participating in the development of CO budget guidelines and assist in coordinating the preparation of consolidated budgets, including forecasts and future years' budgets.

Sub Awards Management

• Assist in managing the entire process of the sub-awards cycle financial management.
• Assist in contributing to the selection process of partners/sub-recipients and related decision-making.
• Assist in participating in the due diligence assessment of sub-recipients by supporting the assessment of financial due diligence, highlighting associated risks for the selection committee, and helping set the mitigation plan.
• Assist in preparing the monitoring and capacity-building/development plan for sub-recipients based on the financial part of the due diligence assessment.
• Assist in overseeing the process of issuing prepayments to sub-recipients and the liquidation of advances.
• Assist in controlling the aging of sub-award advances, identifying issues, and supporting the development of solutions for the timely liquidation of long-overdue prepayments.
• Assist in reviewing the completeness of support documentation in partners’ expenditure reporting packages and alert the Head of Finance and Administration to any delays or major compliance deviations that may pose risks to CARE. Assist in ensuring sub-recipients meet all contractual requirements under the sub-grant agreement.
• Assist in analyzing sub-recipient advances and expenses to ensure accuracy, consistency, adequacy, and timeliness of accruals.
• Assist in overseeing the sub-grant agreement close-out process and the completeness of documentation in accordance with CARE policies and procedures.
• Assist in developing and maintaining communication channels and collaboration spaces between program and finance staff to ensure adequate integration and responsiveness toward CARE partners and sub-grantees.
• Assist in maintaining the filing system for sub-awards management.

Safeguarding

• CARE has a zero-tolerance approach to all forms of abuse. All reports of safeguarding, physical and emotional abuse, neglect, and child abuse, as well as any other type of abuse or misconduct within CARE, are taken seriously. CARE will only hire and retain Employees and Related Personnel who align with our vision, mission, and values. Prior to any employment offer, we shall undertake reference checks with former employers regarding misconduct that applied to this policy.
• CARE undertakes comprehensive measures to ensure the well-being and dignity of everyone we work with, including our employees, partners, and the community we serve.

Job Requirements

• Bachelor's degree, required; Preferably in Accounting or Finance
• Certified Public Accountant (CPA) and/or Certified Financial Analyst (CFA) preferred
• 5-7  years grants management experience .
• Knowledge of Microsoft Office including advanced expertise in Excel; and
• Understanding of rules and regulations related to USAID project funding and reporting requirements
• Thorough understanding of financial accounting, reporting and grants and contract management processes
• Good understanding of relevant donor policies & procedures
• Excellent facilitation skills to conduct training sessions for small, medium and large sized groups; 
• Solid analytical and problem solving skills
• Ability to maintain customer focus while handling multiple priorities
• Ability to quickly learn new systems, processes and procedures and adapt local practices to global standards
• Strong oral and written communication skills
• Proficiency in Microsoft Office and financial software applications
• Comply with all relevant CARE policies and procedures with respect to child protection, workplace environment, employee code of conduct and all other related subjects.

Important Note:

• Please do not apply unless you meet minimum application requirements, otherwise, you will not be considered. Only short-listed candidates will be contacted. The only way to apply for a position with CARE is through the application system link that starts with careyemis.org/Apply that is shared in the advert of YemenHR.com or the formal newspaper. Furthermore, any recruitment or hiring correspondences would be through CARE official email addresses as in this example: firstname.lastname@care.org 

No Fee:

• CARE DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING).

How to Apply

Application Procedure: Interested applicants should apply via the link below by June 15th , 2025

https://jobs.careyemis.org/Home/Details/1075

Please do not apply unless you meet minimum application requirements, otherwise you will not be considered. Only short-listed candidates will be contacted.