1. الرئيسية
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  3. Grants Coordinator
Grants Coordinator

Job Description

Grants Coordinator

  • Job Id: req57794
  • Location: Aden, 'Adan
  • Country: Yemen
  • Category: Grants & Partnerships
  • Employee Category Fixed Term
  • Job Type: Full Time
  • Work Arrangement: In-person
  • Open To Expatriates: Yes
  • Currency: United States Dollar
  • Compensation: Annually

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.
The IRC responds to people’s acute and longer-term needs with integrated programs that improve health and safety, prioritize children’s education, foster economic wellbeing, and empower communities to regain control over their lives. Our work gives rise to some of the most pressing issues facing contemporary humanitarian action, including questions of access, conflict sensitivity, coordination, and impact.
 
The IRC Yemen began its programs in October 2012. Since establishing its presence in the South of Yemen, in the Red Sea Coastal city of Aden, the organization has grown from just an implementing small project to handling large scale emergency and relief operations. Following the war which broke out in Yemen in March of 2015 and the humanitarian disaster, which was crafted by the same, IRC launched one an emergency response program in the southern governorates of Aden, Lahj, Abyan, Shabwah and Al Dhale, and expanded later in Sana’a and Hodeidah in the North.  Currently IRC Yemen is operating in eight governorates in the south of Yemen through direct programming and through local partnerships, in Health, WASH, Nutrition, Economic Recovery Development, Education, Child Protection, Gender and Women Protection and Empowerment.
 
The International Rescue Committee (IRC) have been working in the Middle East and North Africa (MENA) for more than forty years. Today, the IRC has more than 2,200 staff working across the region, including in Iraq, Jordan, Lebanon, Libya, Syria, and Yemen to support those affected by some of the world’s most complex and protracted humanitarian crises.
 
Scope of work

The Grants Coordinator will manage a large multi-donor grant portfolio for IRC Yemen, ensuring the timely development, submission, and reporting of funding proposals. The role encompasses overseeing all grants administration activities—including proposal writing, donor compliance, contract management, and internal reporting—while maintaining up-to-date systems and documentation. Additionally, the Coordinator will lead process improvement initiatives and provide training and mentoring to country program staff to enhance overall donor management and compliance.

Job summary

The Grants Coordinator is a strategic role responsible for managing IRC Yemen’s grant portfolio, ensuring compliance with donor requirements, and leading the development of high-quality proposals and reports. Reporting to the Deputy Director of Grants and Accountability (DDGA), this position supervises a grants team, coordinates inter-departmental efforts to secure and manage funding, and acts as the primary focal point for donor communications and risk mitigation. The role demands exceptional organizational skills, advanced writing abilities, and the capacity to work effectively in a complex, conflict-affected environment.
 
Main responsibilities
 
Proposal Development: 

  • Ensure that the IRC system for handling proposal development with management, programs, finance, and operations departments is understood and respected, and results in timely and quality submissions.
  • In collaboration with the DDGA and HQ colleagues, proactively identify new funding opportunities by monitoring and analyzing donor strategies and funding trends. 
  • Support the DDGA/DDP in the development of new program design. 
  • Prepare for and lead Go/No Go meetings for funding opportunities as required.
  • Oversee the development of all concept notes and proposals, acting as the lead writer or editor. Develop efficient process management tools for proposal development. 
  • Outline and communicate clear roles and responsibilities and timelines for each department. Facilitate effective cross-departmental coordination.  
  • Thoroughly review all proposal documents to ensure coherence throughout narratives, log frames, and budgets. Ensure all proposal outputs are accurate, complete, of high quality, and submitted on time. 
  • Act as focal point with HQ/external consultants during proposal review, editing, and submission. 

Grants Administration:

  • Hold a broad and deep understanding of the IRC’s policies and of the terms and conditions across the grant portfolio and ensure that IRC regulations and procedures are developed and maintained by the Grants unit. 
  • Review donor agreements and coordinate their review and signature with relevant HQ offices. Coordinate the approval of pre-award spending as required. 
  • Coordinate all project/program revisions, amendments, and budget realignments. 
  • Ensure the timely and productive facilitation of Project Cycle Meetings (PCM), including project design, opening, implementation, closing, and learning meetings. Capture all action points and regularly follow up to completion. 
  • Maintain and disseminate a regularly updated grants tracker. 
  • Ensure all departmental communication with IRC colleagues and donors is constructive, clear, and organized.
  • Work with the Grants team to ensure that the grants information management and filing system is respected and all donor contractual documents, reports, key correspondence etc. are appropriately filed in up-to-date and consistent soft libraries.
  • Ensure IRC’s internal Opportunity Tracking Information System (OTIS) is updated and maintained throughout the awards lifecycle. 
  • Provide training and mentoring to country program staff/partners on donor compliance, program reporting, proposal development.
  • Act as focal point for communications with HQ on all grants administration functions. 

Donor Compliance and Relations:

  • Serve as the first point of contact for Grant and Compliance related questions that arise in-country. Offer advice to staff (senior management, finance, procurement, etc.) on resolving compliance issues.
  • Coordinate with HQ on specialized compliance matters as required. 
  • Undertake the proactive assessment of potential risks in managing donor contracts throughout the project cycle management, anticipate risks, inform, and support all concerned including SMT to take timely risk mitigation measures. 
  • Develop and update compliance cheat sheets for all grants.
  • In coordination with the DDP and Policy, Advocacy & Communications Coordinator, assist in ensuring appropriate and effective IRC and donor visibility in program sites and materials. 

Reporting:

  • Oversee the development and delivery of all internal and external reports in collaboration with the programs, finance, supply chain and MEAL departments. 
  • Maintain a comprehensive reports tracker and regularly communicate with all relevant team members about upcoming deadlines and specific report requirements. 
  • Lead the production of high-quality and well-written reports which meet donor and IRC requirements. 
  • Thoroughly review and confirm that all reports and supplementary documents are complete and accurate.
  • Coordinate HQ and technical unit reviews and approvals prior to donor submission. 
  • Ensure strict compliance with internal and donor deadlines. 

Departmental Leadership and Staff Management:

  • Supervise the Grants team and provide on-the-job training, especially in terms of proposal development/report writing. Discuss job expectations, set objectives, and provide appropriate and timely feedback regarding performance. 
  • Ensure clear delineation of roles and responsibilities and logical portfolio allocation for all team members.
  • Oversee recruitment of new staff as required. Ensure comprehensive onboarding and training for new hires. 

Other:

  • Other relevant duties as assigned by supervisor to further IRC programs.

Requirements

Education:

  • Bachelor’s degree in international development, Social Sciences, Business Administration, or a related field.
  • Training in grants management, donor compliance, or project cycle management preferred.

Experience:

  • Minimum of five years of experience in humanitarian grants management in a multi-donor, multi-sector working environment. 
  • Demonstrated experience in an inter-departmental coordination role and the ability to communicate with and balance the priorities of a range of stakeholders. 
  • Extensive experience leading the development of large multi-sector funding proposals. 
  • Advanced skills in donor report drafting and compilation, including the coordination of inputs and development of complex documents across different departments. 
  • In-depth knowledge of institutional donor compliance required. Knowledge of BHA, ECHO, GFFO, SIDA, and USAID requirements a particular advantage. 
  • Previous experience in a conflict-affected or protracted crisis setting strongly preferred. Experience in a range of operational settings is preferred.

Skills and Abilities:

  • Exceptional English writing and editing skills required. Able to draft and edit detailed documents for donor submission with minimal oversight.
  • Strong organizational and time management skills, with the ability to manage multiple tasks and deadlines.
  • Proven ability to collaborate effectively with cross-functional teams and stakeholders.
  • Strong analytical and problem-solving skills, with meticulous attention to detail.

Proficiencies:

  • Strong cross-cultural communication skills and eager to work as part of a diverse team. Sensitive to interpersonal differences and a range of viewpoints. 
  • Ability to manage and lead a team to achieve goals in a complex working environment. 
  • Exceptional advance planning and organizational skills. Able to effectively prioritize and follow multiple activities and deadlines simultaneously. 
  • Analytical, strategic, and able to proactively develop solutions to complex challenges. 
  • Reliable, patient, and able to work independently in a fast-paced environment. 
  • Highly resilient and comfortable working in an insecure environment with restricted personal freedoms

Working relations:

  • Directly Supervised By: Deputy Director of Grants and Accountability (DDGA)
  • Directly Supervise: Grants Manager, Grants Officer
  • Key Internal Collaborators: Technical Program Coordinators, M&E Staff, Field Coordinators, partnership team, Finance/Supply Chain Teams, Regional/HQ Grants Units
  • Others: Field management teams, local partners, and donor representatives.

Standard of Professional Conduct:The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.

How to Apply

To apply, Please click on the below link:

https://careers.rescue.org/us/en/job/req57794/Grants-Coordinator