Job Description

Action Contre la Faim is an International Humanitarian Organization established in 1979 with the mission to save lives by combating hunger through prevention, detection and treatment of malnutrition, in particular during and after emergency situations caused by conflict and natural disasters. Action Contre la Faim provides coordinated responses in nearly 50 countries including Yemen globally within 7 field of expertise which includes Nutrition and Health, Water, Sanitation and Hygiene, Food Security, Mental Health Care Practices, Gender and Protection, Advocacy, Risk and Disaster Management and Research.
ACF has been operational in Yemen since 2012 and is operational in 4 bases (Aden, Hodeida, Al khokha and Sanaa). The mission implements its activities which are centred on 3 sectors, Nutrition and Health, Water, Sanitation and Hygiene (WASH), Mental Health and Psychosocial Support and Protection (MHPSS-P).

For more information please visit our website. https://www.actioncontrelafaim.org/en/missions/yemen/

Job Title:  Supply Chain Manager
Location:  Sana’a with frequent visits to the field
Contract duration: until 31 December 2025
Basic monthly salary (taxable): 1747$ to 2088$ based on experience salary calculation (excluding other benefits offered by the organization)
Line Manager: Head of Logistics Department
Technical/Support Manager: Regional Logistics Expert

Objective of the position Ensure the implementation of the country supply strategy and coordinate supplies at the country level 

Tasks and Responsibilities

Mission 1: Contribute to the definition of the country's procurement strategy and ensure its implementation

• Contribute to the definition of the supply strategy;
• Monitor the implementation of the country supply strategy through a detailed action plan;
• Anticipate programme needs and communicate with suppliers to ensure availability of required products and services;
• Optimise supply planning according to the needs communicated by the bases and the Logistics HoD.

Mission 2: Smooth Running of mission Supply Chain

• Supervise the weekly procurement request process; 
• Ensure that all information is correctly filled in and processed according to the ACF Kit Log standards;
• Keep the different departments informed about the processing of their orders at coordination level;
• Ensure that all supply chain documents are archived according to the Kit Log procedures;
• Ensure the adequacy of physical control and follow-up of stocks and carry out regular and punctual checks;
• Check and compile the monthly report for the supply part (LINK, SFU, IKD);
• Analyse the indicators and performance of the supply part;
• Ensure that ACF's logistics procedures are respected and supervise suppliers in the application of these procedures;
• To establish cash flow forecasts;
• Monitor stock management (storage conditions, reports, expiry dates) and stock movements related to supplies and deliveries to the field.

Mission 3: Supervise supplies

• Link PPPs and procurement lines to avoid market splits;
• Anticipate the procedures to be followed in conjunction with the Head of Logistics Department and Senior Procurement Officer according to the specific procedures of ACF Kit Log and the donors;
• Participate in the identification of framework agreements to be produced at country office level to facilitate procurement and responsiveness;
• Maintain proper relationships with the current suppliers ACF deals with;
• Ensure that ACF policies (Gender and Safeguarding, etc.) are well understood by suppliers ;
• Participate in investigations in the event of a fraud alert or non-compliance with ACF policies by a supplier and propose corrective measures;
• Support the supply team in processing requests by prioritising them according to needs and deadlines;
• Anticipate financial needs through cash flow forecasts.

Mission 4: Supervise storage management and inventory control

• Ensure that stock management procedures and instructions are followed;
• Ensure that stock security and compliance is maintained at all times;
• Establish restocking levels where necessary;
• Check stock inventories (bi-annual and randomly);
• Regularly check storage conditions (regular cleaning, organisation, ventilation and temperature control monitored and respected);
• Ensure that all documents correspond (physical inventory, stack sheets, stock sheets, stock report).

Mission 5: Manage the supply team

• Establish a work schedule;
• Monitor the planning of the logistics team in the capital;
• In case of absence of a direct team member, organise back-up;
• Organise training sessions;
• Conduct evaluation interviews;
• Provide technical support to the team

Mission 6: Ensure proper management of the LINK software on the country office

• Be the LINK focal point with headquarters;
• Inform the LINK team at HQ about concerns related to the information system;
• Provide adequate training to all new users (applicants, logistics users, etc.);
• Support users when they encounter unusual situations with the software on how to solve them;
• Manage LINK data (delivery locations, local markets, local suppliers, taxes...).

Mission 7: Supervise storage management and inventory control

• Ensure that all supply documentation (procurement records, storage, transport) is scanned and archived electronically on LINK and in hard copy in the archive room;
• Liaise with base logisticians to send all paper procurement files to the capital for archiving;
• Regularly supervise the scanning of documentation and its correct archiving on the NAS/LINK.

Mission 8: Archiving 

• Ensure that all supply documentation (procurement records, storage, transport) is scanned and archived electronically on LINK and in hard copy in the archive room;
• Liaise with base logisticians to send all paper procurement files to the capital for archiving;
• Regularly supervise the scanning of documentation and its correct archiving on the NAS/LINK.

Mission 9: Report

• Complete and maintain the Contract Follow Up in coordination with the Head of Logistics Department & Senior Procurement officer;
• Ensure that the Stock Report is updated.

Additional Responsibilities

• This job description is not intended to be all-inclusive and the employee will also perform other related tasks as required and be responsible for reporting and communicating the progress and achievement of the specific assigned task;
• Maintenance of high technical standards;
• Conduct all duties in a professional manner in accordance with the mission’s Safeguarding Policy, Code of Conduct, Internal Rules and Regulations, mandate and charter of principles including the promotion of gender equality.

The employee is also required to remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills to promote strong safeguarding practices, and conduct duties in a manner consistent with the mission’s Safeguarding Policy.

Education: 

• University/college Bachelor’s degree in Supply Chain, Business Administration, Public Administration, Finance, Commerce, Economics, Engineering (Mechanical, Civil, Electronics)

Work Experience: 

• Minimum of three years of professional experience in a similar position, preferably in a non-profit organisation. UN setup, corporate sector.

Skills/knowledge:

• Broad knowledge and experience in Supply Chain strategies, market analysis techniques, procurement and contracting, vehicle and fleet management, inventory, property, and asset management.
• Demonstrated success as a Supply Chain leader across all disciplines including planning, coordinating, procurement and logistics.
• Demonstrable knowledge and experience in procurement of works and rehabilitation, medical logistics, and the procurement, storage, transport, and distribution of pharmaceuticals.
• Good analytical skills with the ability to make independent judgments and decisions.
• Strong financial management and budgeting skills.
• Strong service-mindset orientation with problem solver and knows how to navigate in large matrix organizations.

Safeguarding Commitments

Action Contre La Faim has a zero tolerance to all forms of violations of Child and Adult Safeguarding and the Code of Conduct by staff. In the process of recruitment, selection and appointment ACF implements a range of procedures and actions to ensure children and vulnerable adults are safeguarded and abuse is prevented.

Gender Equality Commitments  

• Foster an environment that supports values of women and men, and equal access to information;
• Provide a work environment where women and men must be evaluated and promoted based on their skills and performance;
• Respect beneficiaries’ women, men, children (boys and girls) regardless of gender, sex orientation, disability, religion. race, color, ancestry, national origin, age, or marital status;
• Value and respect all cultures. 

How to Apply

ACF offers equal opportunities, however priority given to qualified female and/or persons with a disability.

Application Process

Suitable candidates are required to submit their applications SCM -SA  and send their CV and Cover letter to recruitment@ye-actioncontrelafaim.org

The closing date for application is Sunday, 3rd of April. 2025

Only short-listed candidates will be contacted.