Logistics Assistant

The job

Sectional/Unit: Logistics Department

Contract Duration:4 months

Duty station: Taiz

Supervisor: Logistics Officer

Reference: Logistics Assistant HR.03.26  

About Generations without Qat Organization:

GWQ is a voluntary non-governmental youth organization was launched in 2007 as an initiative of young Yemeni volunteers with the common goals to involve, guide and invest in development of youth abilities. The initiative started to work on awareness raising around the negative consequences of chewing of Qat (a softdrug) as a bad habit that Yemenis are involved in. Later on this original focus was extended to include the concept of civic education and to work on developmental issues with and by youth to enable them to be leaders in their communities.

DUTIES AND RESPONSIBILITIES: 

·       Contributes to procurement process for office property, expendable supplies and services;

·       Foresees needs, recommends solutions and conducts tendering procedures as appropriate;

·       Ensures full compliance and application of standard procurement rules, procedures and best practices;

·       Updates the field office procurement plan;

·       Follows-up the activities and tasks undertaken by as indicated in the signed service/procurement contracts or Purchase Orders;

·       Plays an active role in the preparation seminars and workshops (i quotations, bookings, logistical support, accommodations, venue set up, transport arrangements, etc);

·       Maintains administrative and logistical files with necessary confidentiality where required;

·       Take overall responsibility to provide logistics and administrative support for project team for smooth functioning of project activities.

·       Make proper documentation of all cash disbursements and submit to replenish the fund.

·       Process for all payments related to procurement, logistics and routine transactions according to GWQ policy and guidelines for project.

·       Maintain inventory database for assets, office supplies and warehouses, and conduct periodic inventory checks. Submit inventory reconciliation reports to Procurement and Accountant on monthly basis.

·       This job description is not intended to be all inclusive and the employee will also perform other related tasks as required

QUALIFICATIONS AND REQUIRMENTS:

·       Bachelor’s degree in Business Administration or similar sector;

·       At least 2 years’ experience in the logistic sector;

·       Excellent computer skills including the usage of Microsoft office.

·       Excellent usage of Advanced Excel.

·       File Archiving skills.

·       Training and Excellent Implementation of the archiving systems of the organization

·       Very good business correspondence skills.

·       Very good communication and interpersonal skills.

SAFEGUARDING:

GWQ is committed in its practices to the highest standards of ethical and sublime human behavior and as well as making its employees to do the same, and it expects all its partners and dealers to follow that approach and fully adhere to this code of ethics and rules of conduct wherever it is under the umbrella of human dignity. We will not tolerate child abuse, sexual exploitation, abuse or harassment by or from members of our team. As part of our commitment to a safe and inclusive work environment. Also, the organization is committed to taking all measures for safer employment.

How to Apply

To apply, please visit the following link:

https://ee-eu.kobotoolbox.org/x/zgeTwjbd

Interested candidates are encouraged to apply as soon as possible not to wait until the closing date.

Deadline for Applying: 26/03/2026.

Only shortlisted candidates will be contacted.