Job Description
HOSPITAL FACILITIES MANAGER
Position status: Fix term contract for 1 year
(Renewable based on Budget availability and performance)
Location: Ibb governorate – Al-Qaedah
Doctors Without Borders / Médecins Sans Frontières (MSF) is
an international, humanitarian, non-governmental organisation providing
assistance to people in need as a result of natural and man-made disasters,
irrespective of race, religion, ideology or politics.
Main Purpose
Planning, coordinating and monitoring all logistics related
activities in the hospital according to MSF pro-tocols, standards and
procedures in order to provide support for its medical activities and to ensure
the optimal management of the project
Accountabilities
- Leading
and directing all support activities in the hospital, in close
collaboration with the clinical and nursing leadership, and developing,
assessing and implementing the logistics strategy, policies, tools and
procedures specifically in the areas of Biomedical, Mechanical,
Construction, Energy, Transport, Hospital Supply Applied Security and
EPREP. Assisting the hospital management and LTL in defining the yearly
planning, budget and the hospital activities in order to identify and
respond to the needs of the population. When required, bidding and
managing the hospital improvements, maintenance and construction budget
and directing construction requirements in collaboration with Construction
Log (if available).
- Responsible
for the implementation and ensuring the proper functioning of the hospital
facilities and structures whether linked to development, installation,
maintenance and improvement (e.g. structure, energy, WHS, medical and
non-medical materials, communication, cold chain, biomedical equipment,
portering and transfer systems, laundry system, etc.) in accordance with
MSF standards and development protocols.
- Ensuring
that hospital occupational health and safety systems are in place,
maintained and updated when needed (e.g. fire safety including emergency
planning, hospital access and security).
- Responsible
for hospital hygiene through good management of cleaning teams, engagement
with the nursing director and regular audit. Responsible for safe and
efficient waste management and managing hospital WHS in partnership with
the responsible WHS specialist and together delivering a comprehensive
hospital vector control mechanism.
- Supporting
the project and hospital logistician in the implementation of the Hospital
Logistics Tool Kit (HLT) and provide training for its efficient
implementation. Ensuring that all staff in the project are informed of the
proper use of the hospital's infrastructure, equipment and communication
tools.
- Ensuring
that the installation and maintenance of the functional spaces of medical
offices are in adequate conditions and that the HR structures are in place
to support the management of medical facilities.
- Planning
and supervising in collaboration with the Hospital/Project Coordination
Team, the HR processes (recruitment, training, performance evaluation and
internal, external communication) of the logistics personnel of the
project in order to ensure both the sizing and the amount of knowledge
required for the activity. Providing technical reference to all
logistical/technical problems and providing guidance to the logistics
staff under his/her responsibility. When applicable, supervising the LOG
(Biomed, Mechanic and Electrician) and WHS specialist teams.
- In
coordination with the LTL, reviewing the current hospital logistical
management strategies, tools and procedures and recommending possible
amendments or revisions in order to achieve effectiveness and efficiency
of the hospital support structures
- Defining
and monitoring the technical aspects of the reduction of political risk of
the project, transportation, communication, protection, identification and
preparation of the technical aspects of security policy and guidelines,
evacuation plans and contingency, monitoring daily the application of
safety rules and report to the Logistics Team Leader and/or Project
Coordinator any problem that may arise.
- Participating
in the writing of the monthly reports according to guidelines
MSF Section/Context Specific Accountabilities
- Ensuring
that all the assets for all the MSF sites (including the ones in stock log
or pharmacy) are recorded in Track My Stuff app and scanned quarterly.
- Focal
point ITC in the project :
- Organizing
user briefing of ICT equipment to all the new staffs (LHS and IMS),
- Monitoring
credit recharges for telephones, and internet recharge in collaboration
with the IS Officer Sana’a.
- Support
to construction team :
- Providing
constructive inputs upon requested on construction projects from their
initiation forms to implementations.
- Collaborating
with Construction Manager in implementing construction projects while
coordinating support to the construction team from Technicians in his team
: Watsan, Electrician, following work evolution and quality.
- Following
up on implementation of all the validated recommendations related to the
Hospital from the technical specialists (mission level : Energy Manager,
Watsan Manager, Biomed Manager, Fleet manager, IS Officer) and referents
(Regional and HQ level) and communicating on the status monthly,
- Ensuring
the roles of Security focal point and report all the information related
to security to DPC, PC and LTL.
- Supporting
in drafting and implementation of EPREP strategies and plans.
Supporting technically the Log Supervisor when requested.
- Collaborating
with the log Supervisor in charge of Office, GH and PHCCs on coordination
the execution of the job requests by the technicians under their
management and update the job request follow-up (to be shared with all
Head of department, Managers, and supervisors by OneDrive link).
- Providing
the monthly forecast for log hospital expenses and follow up during the
month.
- Ensure
the deconfliction is applied to Hospital buildings according to guidelines
and renewed when necessary.
- Covering
the gap of LTL position when needed. A clear hand over report for all the
aspects to be followed up should be drafted by the LTL to facilitate his
work.
Requirements
Education
- Essential
Bachelor Degree (preferably engineer)
Experience
- At
least 2 years work experience in the same capacity in logistics , supply
chain or facilities management
- Experience
with MSF or other INGO is an asset
- Essential
thorough understanding of logistics issues in developing countries (e.g.
communications, energy, building maintenance) and management of a
multi-skilled and diverse team
Languages
- Arabic
& English language are essentials.
Knowledge
- Desirable
knowledge of basic mechanics
- Good
knowledge of mission area roads
How to Apply
Application Information
Interested and qualified candidates can apply for the
position through the following link:
https://forms.gle/vpeASFPdQ1YV6oH97
If you have questions or are facing problems with the online
application process, please contact
Applications that do not have enclosed a valid copy of the
ID card, relevant Work experience certificates will NOT BE CONSIDERED!
Deadline for the submission of Applications is on Tuesday
3rd February 2026 at 5pm
Only short-listed candidates will be contacted!
“MSF does not charge fees or accept any money during the
entire recruitment process