Job Description

Position: MEAL Assistant
Position Type: Full time.
Duty Station: Taiz  - (Restoring Lives Project)
Duration of Contract: 8 months / The cost of work is lump-sum, non-incapable and the employee liability does not end except with the closure of the project.
Supervision: Direct supervision of the Project Manager
Deadline: 17/01/2026

I.    Background

The Humanitarian Development Program (HDP) is a nonprofit and independent NGO in Yemen. It focuses on improving the quality of Yemeni people’s life through well-planned and comprehensive projects in WASH, education, Food security & livelihood Shelter, CCCM, Protection, health and related activities that strengthen underserved communities in all parts of Yemen with the flexibility to respond rapidly to emergencies.
HDP uniquely believes in the power of community, and the strength of partners and donors to make a positive impact in the lives of Yemeni people HDP uniquely believes in the power of community, and the strength of partners and donors to make a positive impact in the lives of Yemeni people. Humanitarian Development Program (HDP) places human dignity at the center of its relief and development work. At the heart of the Program’s efforts to impact poverty and social justice. Vulnerable adults and children are particularly at risk of sexual exploitation and abuse. HDP defines the program’s commitment to the protection from sexual exploitation and abuse (PSEA) of vulnerable adults, involving HDP Employees and Related Personnel. In recognition of the special vulnerability of children, also HDP affirms commitment to the welfare and protection from sexual exploitation and all forms of abuse of children, involving HDP employees and related personnel.
The MEAL Assistance supports the MEAL the development and implementation of monitoring, evaluation (M&E), accountability, and learning systems. This includes the design of participatory data collection methods, rigid analysis and internal as well as external reporting systems to donors and local authorities. The MEAL officer also carries out all M&E activities related to their specific project and follows up with all feedback coming from the field.

Summary of the project

The Restoring Lives project aims to enhance the well-being, dignity, and inclusion of landmine survivors in Taiz Governorate through integrated physical rehabilitation, psychosocial support, and socio-economic empowerment. The project is implemented through a strategic partnership between HALO Trust, Hayel Saeed Anam (HSA).

II.    Duties and Responsibilities

Under the direct supervision of Project Officer, MEAL assistance will undertake the following tasks:

• Develop the project reporting matrix in close coordination with the project and MEAL Officer to ensure timely and accurate reporting.
• Conduct and supervise the data collection, analysis, and quality check of data and activities implemented.
• Ensuring the continuous updating of performance indicators and conducting precise monitoring in alignment with the established timeframe.
• Conduct regular and spot monitoring and evaluation field visits.
• Preparing a monthly performance analysis and delivering formal presentations outlining key accomplishments.
• Verify of the beneficiary's data.
• Ensure the implementation of the complaints and feedback mechanism of the Humanitarian Development Program across all project activities.
• Ensure Meeting the real needs of beneficiaries.
• Oversee the timely and quality submission of all deliverables to HDP, including monthly, and narrative progress reports, work plans, performance indicators, and regular results reporting as needed in addition to overall quality control.
• Working closely with HDP MEAL Officer, implements M&E systems in project sites s/he is responsible for and ensure that the agreed tools are used properly.
• Manage and supervise direct reports to ensure that they have clear objectives and received meaningful feedback on their performance.
• Ensure that staff understand the policies of the Human Development Program and report any risks that pose a threat to the project.
• Conduct regular field monitoring visits according to requirements and plans, ensure quality of project reporting and flag any concerns to the Programs & Projects Manager.
• Support the Project’s Officers and the data management staff to ensure that the project has reliable, verifiable and timely data.
• Ensure accountability systems are in place, accessible, and that feedback is responded to.
• Support the field team meetings and compile/ follow up on action-positive and timely feedback.
• Ensure all project staff understand and adhere to the project logical framework, indicators and goals.
• Collecting all documents that verify the implementation of activities, along with their supporting evidence, and organizing them as electronic links in the form of MOVs
• Record lessons learned and good practices from reviews and evaluations and communicate them to field team.
• Lead the drafting of weekly, and monthly reports, in accordance with donor guidelines and formats.
• Ensure accuracy of entered data into all databases of project.
• Ensuring that the data recorded on the data collection forms is entered onto the specific database completely and accurately within time limits.
• Compiling, verifying accuracy and sorting the data according to priorities to prepare source data for computer entry.
• • Ensuring the implementation of data collection and storage methods and maintaining the quality of data for project activities/beneficiary data, such as cleaning, removing duplicates and fixing errors or blank data and its archiving.
• Preparing all the documents needed for the project activities such as the beneficiary's lists, …etc.
• Reviewing the data for deficiencies or errors, correct any incompatibilities if possible and purging files to eliminate duplication of data and check the output
• Design, develop and maintain databases.
• Assisting in daily office operations copying, printing, following PRs and other things as requested.
• performance any other tasks assigned by the Project Manager and HDP MEAL Manager.
• وضع مصفوفة رفع التقارير للمشروع بالتنسيق الوثيق مع مدير المشروع ومسئول التقييم لضمان الإبلاغ الدقيق وفي الوقت المناسب.
• إجراء جمع البيانات وتحليلها والتحقق من جودة البيانات والأنشطة المنفذة والإشراف عليها.
• التأكد من تحديث مؤشرات الإنجاز باستمرار ومتابعتها بدقة مقارنة بالفترة الزمنية 
• إجراء زيارات ميدانية منتظمة وموقعيه للمتابعة والتقييم.
• إجراء تحليل شهري للأداء وتقديم عروض لما تم إنجازه   
• التحقق من بيانات المستفيدين.
• التأكد من تطبيق آلية الشكاوى والتغذية الراجعة الخاصة ببرنامج التنمية الإنسانية في جميع أنشطة المشروع.
• ضمان تلبية الاحتياجات الحقيقية للمستفيدين.
• الإشراف على تقديم نتائج أنشطة المشروع إلى برنامج التنمية الانسانية في الوقت المناسب وبصورة دقيقة، بما في ذلك التقارير السردية، والشهرية، وخطط العمل، ومؤشرات الأداء، والإبلاغ المنتظم عن النتائج حسب الحاجة بالإضافة إلى مراقبة الجودة.
• يعمل بشكل وثيق مع مسئول المتابعة والتقييم، وينفذ أنظمة المتابعة والتقييم في مواقع المشاريع، وهو مسؤول عن استخدام الأدوات المتفق عليها بشكل صحيح وضمان استخدامها بشكل صحيح.
• إدارة التقارير المباشرة والإشراف عليها لضمان أن يكون لها أهداف واضحة وأن تتلقى تعليقات ذات مغزى على أدائها.
• التأكد من فهم الموظفين لسياسات برنامج التنمية الانسانية والإبلاغ عن أي مخاطر تشكل تهديدا على المشروع.
• القيام بزيارات متابعة ميدانية منتظمة وفقا للمتطلبات والخطط، وضمان جودة رفع التقارير عن المشروع وتقديمها الى مدير البرامج والمشاريع بأي ملاحظات.
• دعم موظفي المشروع وموظفي إدارة البيانات لضمان الحصول على بيانات موثوقة ويمكن التحقق منها وفي الوقت المناسب.
• ضمان وجود أدوات للمساءلة، وسهولة الوصول إليها، والاستجابة للتعليقات.
• التنسيق لتنفيذ اجتماعات الفرق الميدانية وتجميع/متابعة التغذية الراجعة في الوقت المناسب.
• ضمان فهم جميع موظفي المشروع للأعمال والمؤشرات والأهداف المنطقية للمشروع والالتزام بها.
• جمع الوثائق لكافة الأنشطة المنفذة وارشفتها على روابط الكترونية (MOVs) 
• تسجيل الدروس المستفادة والممارسات الجيدة من الاستعراضات والتقييمات وإبلاغها إلى الفرق الميدانية.
• صياغة التقارير الأسبوعية، والشهرية، وفقا للمبادئ التوجيهية والصيغ التي وضعتها الجهات المانحة.
• ضمان دقة البيانات المدخلة في جميع قواعد بيانات المشروع.
• ضمان إدراج البيانات المسجلة في استمارات جمع البيانات في قاعدة البيانات المحددة بشكل كامل ودقيق في غضون الحدود الزمنية.
• تجميع البيانات والتحقق من دقتها وفرزها حسب الأولويات لإعداد البيانات المصدرية لإدخالها إلى الحاسوب.
• ضمان تنفيذ أساليب جمع البيانات وتخزينها والحفاظ على جودة البيانات لأنشطة المشروع / بيانات المستفيدين، مثل التنظيف وإزالة البيانات المكررة وتصحيح الأخطاء أو البيانات الفارغة وأرشفتها.
• إعداد جميع الوثائق اللازمة لأنشطة المشروع مثل قوائم المستفيدين ... إلخ.
• استعراض البيانات بحثا عن أوجه القصور أو الأخطاء، وتصحيح أي أوجه عدم توافق إن أمكن وتطهير الملفات لإزالة الازدواجية في البيانات والتحقق من المخرجات. 
• تصميم وتطوير وصيانة قواعد البيانات.
• المساعدة في العمليات اليومية للمكتب في تجهيز العمليات المكتبية اليومية وطباعتها ومتابعتها وغير ذلك من الأمور حسب الطلب.
• أي مهام أخرى يوكلها له مدير المشروع و مدير إدارة المتابعة والتقييم للبرنامج.

Core Competencies:  

• Demonstrates integrity by modeling the HDP’s values and ethical standards.
• Promotes the vision, mission, and strategic goals of HDP.
• Displays cultural, gender, religion, race, nationality, and age sensitivity and adaptability.
• Treats all people fairly without favoritism.

Functional Competencies:

• Analytical Thinking.
• Innovation and Creativity.
• Excellent writing and presentation skills for the preparation of presentations and reports – in English.
• Ability to operate databases, project management software, and develop spreadsheets and complex text documents is required.
• Ability to take initiative where appropriate to deal with difficulties encountered in daily work.
• Capable of working collaboratively with team members to achieve results.

III.    Education and Experience

• Bachelor’s degree in computer science, statistics or related field or equivalent education. 
• Previous relevant experience with NGOs  in MEAL department function at least for 3 years.
• Previous experience in a humanitarian/ development setting.
• Strong experience in management of data collection and analysis tools (KoboCollect, SPSS)
• Experience in data management.
• Experience in donor requirements and expectations.
• Monitor data quality and keep track of the progress of project activities.
• Experience working with governments, I/NGOs.
• Ability to work under pressure and to tight deadlines.
• Proven experience of using MS Office applications (MS office).
• Good knowledge of written and spoken English.

How to Apply

I.    Applications:

• A cover letter.
• A current curriculum vitae.
• Names and contacts (telephone, and e-mail addresses) of three professional referees who are familiar with your qualifications and work experience. 
• Your nominated referees ideally should have persons from each of the following category: direct supervisor, internal peer and/or direct report.
• Screening will start immediately and will continue until the position is filled. 
• Only shortlisted candidates will be contacted.
• If you meet the requirements and interested in this job, please fill out the Application link provided by HDP not later than January 17, 2026:  https://forms.gle/rCEJYDy8ibrSwx7H7 

HDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination.
All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.