Job Description

Grants Management Specialist – Consortium   (Yemen – Sana’a)

Who are we?

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home.
The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.
All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

About the role

Overall purpose of the role: 

Coordinate grant management and partnership activities for all agencies under the Cash Consortium of Yemen (CCY) and the Yemen Displacement Response (YDR) Consortium, hereafter referred to as Consortia, ensuring they are compliant with relevant donor guidelines, as well as DRC’s operational requirements.

Geographic scope: Country (Yemen)

This role has a country focus and ensures compliance with donor and DRC’s procedures and guidelines within the country. The role involves contributing to the development and implementation of Consortia objectives and strategies, which are then translated into action plans and daily tasks. The role provides support and/or technical guidance for all grant and partnership activities of the CCY and YDR Consortia.

Main responsibilities:

• Strengthen the Consortia’s capacities to comply with relevant donor and DRC's grant management guidelines.
• Ensure Consortia compliance with the DRC Dynamics grants management system (GMS).
• Assist Consortia in preparing, facilitating, and following up on grant meetings as well as in drafting, finalising, and sharing a minimum set of documents required for grant meetings.
• Provide support on the grants management of all Consortia grants.
• Liaise with finance colleagues on budget follow-up and expenditure levels of running grants
• Coordinate reporting workflows among Consortia partners, developing and preparing high-quality donor reports on program progress.
• Support Consortia to ensure operational compliance of grants with guidelines and donor regulations in finance, logistics, procurement, and human resources.
• Prepare and present on donor rules and regulations during grant meetings.
• Support in overseeing effective, efficient and timely implementation of all projects according to agreed contracts, budgets, policies, legal frameworks and specific donor requirements/

Programme development

• Conduct or facilitate donor mapping at the Consortia level. Support the Consortia in targeted research to identify, evaluate, and prioritize potential funding opportunities from institutional, foundational, and private sector donors.
• Assist in creating and maintaining a fundraising pipeline for the current and upcoming year, which includes opportunities from governments (bilateral and multilateral donors), foundations, and the private sector.
• Lead or assist in the development and review of concept notes, proposals, and award modification requests for all Consortia awards.

Partnerships management

• Coordinate partner sub-grant agreement processes between DRC Yemen and Consortia partners. 
• Support or facilitate formal partnership engagements, including memoranda of understanding, data-sharing agreements, vetting and organisational assessments.
• Provide temporary support or gap-filling to the coordination mechanisms of the Consortia. This includes, but is not limited to, facilitating partners' meetings, taking notes during these meetings, and following up on the implementation of action points.

Communication and Visibility 

• Increase visibility and ensure leadership positioning of the Consortia through developing strategic communication materials, such as Consortia factsheet or capacity statement, human interest stories, impact reports, program briefings, and other relevant communication pieces.
• Serve as a focal point for Consortia communication plan, ensuring high-quality deliverables, drafting original content and providing guidance and support to Consortia partners, including advice on donor communication guidelines and requirements.
• Identify, research, and write case studies for internal and external audiences throughout the grant cycle. Develop communication outputs that focus on evidence to clearly demonstrate the impact of programming and highlight the importance of funding.
• Working closely with the Consortia CMU teams, support the review of Consortia programmatic products to prepare them for publication and dissemination.

Other

• Support the Consortia in providing timely, thorough responses to information requests from internal and external stakeholders.
• Work closely with program IM/MEAL staff/teams to ensure credible, best-practice monitoring and reporting of program activities.

As Specialist the post-holder is responsible for the following:

• Responsible for providing specialized knowledge and operational know-how within a specific discipline.
• May also have technical line responsibilities, but generally on technical or operational matters.

Experience and technical competencies:

• At least 3 years of grants management experience with an international NGO.
• Knowledge of donor rules, regulations, and procedures of donors including but not limited to US and European donors, EU funding mechanisms, and UN agencies.
• Proven experience in successfully applying for institutional donor funding.
• Proven experience in capacity building and training of national staff and partners.
• Full professional proficiency in English

Education: 

• University degree in international relations, project management, business administration, or similar studies relevant to the post

Languages:

• Fluent in both Arabic and English (Fluent)

All DRC roles require the post-holder to master DRC’s core competencies: 

• Striving for excellence: Focusing on reaching results while ensuring efficient processes.   
• Collaborating: Involving relevant parties and encouraging feedback.   
• Taking the lead: Taking ownership and initiative while aiming for innovation.   
• Communicating: Listening and speaking effectively and honestly.   
• Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.We Offer.

Contract length:  June 30 2026
Position Band:  This position will be placed in the non-Management (G2) band. Reports to the Consortia Manager.
Start date: ASAP
Duty station: Sana’a, Yemen 
Salary and conditions will be in accordance with Danish Refugee Council’s National Terms of Employment.

How to Apply

Application process

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.

Grants Management Specialist - Consortium

Closing date for applications: July 6, 2025, recruitment process is planned to start in maximum 2 weeks after the closing date.

For further information about the Danish Refugee Council, please consult our website drc.ngo.