Job Description
POSITION TITLE: Country Coordinator in Aden,
Yemen
LOCATION: Aden
DEPARTMENT: SUPERVISOR
Start date: June/July 2024
Location: Aden, Yemen, with regular travels to PIN operating areas
Reporting to: Regional Representative for Middle East
Contract Duration: Six months with possibility of extension
Position Summary
The Country Coordinator will be ensuring smooth relations
with local authorities, clusters, partners and CSOs. They will also be the
primary local focal point when it comes to engaging local actors in Yemen,
building sustainable partnerships and promoting localisation. Through partner
engagement, monitoring, follow up and advocacy they will be promoting a
culture, attitudes, values and skills conducive to collaborative partnership,
accountable and efficient program outcomes.
MAIN TASKS
Office Representation and Coordination
- Represents
PIN in Yemen towards local authorities, donors, humanitarian
coordination mechanisms, UN agencies, Alliance 2015 members and other
INGOs;
- Monitors
and analyses the political, security, humanitarian and socio-economic
context toidentify, appropriately allocate, and effectively mitigate
programmatic, operational, financial and reputational risk;
- Engages
in humanitarian advocacy initiatives and policy dialogues and oversees
internal and external communications;
- Ensures
efficient coordination at mission level with HQ desk, reporting to the
Regional Director and working closely with PIN regional office in Amman,
Jordan
- Complies
with all PIN security protocols and policies, and immediately reports any
security challenges;
Partnership Management - Implementation
- Be the
focal point for sub-grant agreements, disbursements, narrative and
financial reporting;
- Regular
data entry of activities, statistics, and data received from the project
activities. Ensure Feedback forms received regularly from the field are
entered promptly into the database and ensure proper follow up until case
closed;
- Conduct
regular partner and field monitoring to identify challenges and gaps.
Systematically and frequently capturing progress, successes and challenges
with photo camera and video;
- Ensure
that administrative processes and procedures related to partnerships and
sub-grants are standardized and consistently implemented throughout the
program;
- Ensure
that requirements with local partners are in-line with relevant donor
requirements in terms of structure and content, including with regards to
mainstreaming issues, including protection, CFRM, gender, do no harm and
conflict sensitivity.
- Localisation
Agenda
- Leading
relationship management by ensuring regular and proactive communication
and coordination between PIN and partners. Initiate, pursue, and maintain
existing and potential partnerships that are aligned with the Country
Programme Strategy. Develop and maintain all partners database and
regularly review partnership portfolio;
- Support
the design of all required tools (assessments or workshops) for capacity
development and localization mainstreaming. Conduct of capacity development
sessions, when necessary internally and externally for PIN;
- Office
Support
- Ensures
that all obligations towards local authorities (annual audit, annual
reports, fiscal financial reports etc.) are respected and met in a timely
manner;
- Ensures
that all taxes are paid in line with national regulatory framework;
- Ensures
that all agenda related to permits, licences, and registrations are dealt
with as and when required.
- Ensures
quality and completeness of all documentation of country programme;
- Suports
any planned visits from Amman or Prague
GENERAL OBLIGATIONS AND RESPONSIBILITIES
- PIN
stipulates the right to assign any other kind of work derived from work
specialization. In case of urgent work and such like the staff may be
asked to work overtime as well as during public and other holidays.
- Adhering
to all PIN policies and procedures at all times including those stipulated
in the key policies such as the Code of Conduct, Child Protection Policy,
Security Standard Operating procedures, etc.
- Punctual
attendance to work including both working hours in the assigned office and
schedule field trips if applicable
- Ensuring
timely and effective delivery of tasks
- Correctness
and completeness of given tasks
- The
staff takes over the responsibility for all entrusted material or cash and
is obligated to cover all damages or losses caused by his carelessness.
The Agreement of Liability of Assets has been signed separately.
- Prompt
providing of all relevant information to their supervisor
- Maintain
confidentiality of all information gained from employment within not
publicly available
- Archiving
of all entrusted and acquired documents in proper manner
- Representing
and upholding the values of People in Need at all times
- Behave
in appropriate manners at all times and in all places
Qualifications and preferred skills
Education and Experience
- Minimum
Bachelor degree or equivalent
- At
least 3 years of direct experience in project/program management.
- At
least 2 years of direct experience in working with local partners or doing
partnership advocacy.
- Good
skills and experience with Ms Office and internet usage.
- Strong
communication and interpersonal skills.
- Able
to make strong relations with community and key persons.
- Ethical,
trustworthy, creative, dynamic, and enthusiastic.
- Ability
to work on multiple tasks, under pressure and meet tight deadlines.
- INGO
experience preferred.
Preferred Qualifications
- Experience
in participatory action planning and community engagement.
- Experience
monitoring programs and collecting relevant data preferred.
- Experience
using MS Windows and MS Office packages (Excel, Word, PowerPoint).
- Experience
in program management tools and software (if any).
Personal Skills
- Observation,
active listening, and analysis skills with the ability to make sound
judgments.
- Good
relationship management skills and the ability to work closely with local
partners and community members.
- Keen
to detail, accuracy, and timeliness in executing assigned
responsibilities.
- Proactive,
results-oriented, and service-oriented
- Ability
to work independently and as part of a team.
- Analytic
and strategic thinking
- Accountability
and transparency
Required Languages: Advanced level of English,
Arabic written and spoken
How to Apply
Apply for this job:
https://apply.workable.com/people-in-need-2/j/4AAF85698B/
Early candidates are encouraged to apply as the applications
will be reviewed on an ongoing basis.