Females are encouraged to apply for this position
Job Description
Grants Management Specialist
Duty Station [Sana’a]
Who are we?
The Danish Refugee Council assists refugees and internally
displaced persons across the globe: we provide emergency aid, fight for their
rights, and strengthen their opportunity for a brighter future. We work in
conflict-affected areas, along the displacement routes, and in the countries
where refugees settle. In cooperation with local communities, we strive for
responsible and sustainable solutions. We work toward successful integration
and – whenever possible – for the fulfillment of the wish to return home.
The Danish Refugee Council was founded in Denmark in 1956, and has since grown
to become an international humanitarian organization with more than 7,000 staff
and 8,000 volunteers. Our vision is a dignified life for all displaced.
All of our efforts are based on our value compass: humanity,
respect, independence and neutrality, participation, and honesty and
transparency.
DRC has been operating in the Middle East (ME) region for
over a decade, running a combination of emergency, livelihood, protection and
advocacy programmes through Country Offices (COs) in Yemen, Syria, Iraq,
Jordan, Lebanon and Turkey with a Regional Office (RO) in Amman.
DRC Yemen’s response
Throughout its nine field offices and a workforce of 450
staff, DRC upholds its main programmatic objectives to provide immediate and
life sustaining assistance, to strengthen the protective environment, and to
reduce displacement related risks and vulnerabilities by promoting
self-reliance at household and community level.
About the job
- Overall,
the Grants Specialist supports the Grants Manager in building and
administering the country programme’s portfolio of multiple grants across
all locations and sectors in which DRC operates.
- The
Grants Specialist supports grant management, proposal development,
high-quality and timely donor reporting, and engagement with donors.
- The
Grants Specialist also provides expert support on grants management and
donor compliance, ensuring grants processes and donor requirements are
understood among the programme and support teams.
- The
Grants Specialist works in collaboration with several offices and units
within the Yemen operations - Area and Base Managers, Technical Sectors,
Partnerships and Communications, MEAL (Monitoring, Evaluation,
Accountability and Learning), Finance, etc. – as well as with DRC staff in
the regional office and Headquarters, donors and DRC programme partners.
Duties and Responsibilities
Reporting and Proposal Development:
- Manage
and supervise internal and external reporting, ensuring high-quality,
well-written, and timely reports meeting donor and DRC requirements.
- Facilitate
review of reports by DRC’s headquarters and regional offices as per
internal procedures, incorporate feedback received, and address questions
and comments.
- Maintain
grants system including grant files, project documentation, donor
communication, trackers etc.; maintain overview of deadlines and
requirements for financial and narrative reports, proposals, and amendment
requests.
- Contribute
to the writing and/or compiling of proposals; review proposals for
consistency, compliance, language, and overall high quality, in line with
DRC’s fundraising strategy.
Compliance:
- Provide
expert advisory services for the specialised area of grants management and
donor compliance.
- Review
donor contracts to inform decision making during contract execution and
implementation.
- Keep
abreast of, interpret, and provide guidance to staff on donor regulations
and policies; educate project staff on award compliance issues.
- Ensure
quality information management related to grants (including managing DRC’s
global grant management system and in-country documentation and trackers)
- Coordinate
and facilitate Kick Off, Review and Closure Meetings for all grants with
the aim to ensure donor compliance, operation/programme integration,
logistics support, etc. in the multiple DRC office locations.
- Assist
the Grants Manager in developing fundraising strategy and maintaining up
to date information on donor priorities and funding opportunities.
- Assist
the Grants Manager in updating grants processes and procedures and ensure
compliance with DRCs Grants Management Handbook.
Representation:
- Assist
DRC Yemen Management team with donor liaison, communication, and/or
negotiation.
- Represent
DRC in external meetings as assigned.
Training and capacity building
- Train
programme and operation staff in donor compliance and grants management
processes to enhance quality within DRC operations, including quality
reporting and project cycle management.
- Contribute
to the development of training materials and the facilitation of trainings
in report writing and donor compliance for DRC staff and for local
partners.
- Provide
ad hoc support in report writing, proposal development, DRC-specific
tools, and other topics, as needed.
- Conduct
visits to field locations as possible/needed.
Other
- Ensure
the respect of DRC Code of Conduct and DRC’s zero tolerance policy for
Sexual Exploitation and Abuse (SEA), humanitarian principles and
contribute to the integration of Protection and Age, Gender, and Diversity
(AGD) mainstreaming into DRC programming.
- Undertake
any other duties as assigned by the Line Manager.
About you
To be successful in this role you must have:
- At
least three years of technical experience in grants management, including
humanitarian and development funding, proposal writing, report writing,
donor compliance and project cycle management
- Demonstrated
experience developing and revising donor reports, proposals and sub-grants
for UN, US and EU donors
- Experience
managing proposal development and proposal writing processes for relevant
UN, US and EU donors
- Fluent
English writing skills to the highest professional standard.
- At
least one year of experience working in humanitarian contexts similar to
Yemen, preferably for NGOs
- Demonstrated
ability to perform complex tasks and to prioritise multiple projects
- Ability
to analyse budgets for compliance with donor budget guidelines
- Confident
in Program Cycle Management and Logical Framework Approach
- Ability
to multi-task, prioritise and cope with competing demands under tight
deadlines
- Ability
to be proactive and work with minimal supervision
- Detail-oriented
- Excellent
interpersonal skills, culturally sensitive and adaptable
In this position, you are expected to demonstrate DRC’
five core competencies:
- Striving
for excellence: You focus on reaching results while ensuring an efficient
process.
- Collaborating:
You involve relevant parties and encourage feedback.
- Taking
the lead: You take ownership and initiative while aiming for
innovation.
- Communicating:
You listen and speak effectively and honestly.
- Demonstrating
integrity: You act in line with our vision and values.
Moreover, we also expect the following:
Required Qualifications
Advanced degree in political science, international
development, economics or any other relevant field.
Languages:
- Fluency
in spoken and written English
Key stakeholders: (internal and external)
- Area
Manager
- Other
DRC Sectors
- Local
/ National Authorities
- Cluster
Coordinators
- International
and national donors
- DRC
Technical Leads, Programme, QA, Finance and HR
- Head
of Program/Ops/Head of Support Services
We offer
Contract length: one-year contract
Band: G - Nonmanager
Duty Station: Sana’a
Start date: As soon as possible.
Salary and conditions will be in accordance with Danish
Refugee Council’s Terms of Employment.
How to Apply
Application process
Interested? Then apply for this position by clicking on the
apply button.
All applicants must send a cover letter and an updated CV
(no longer than four pages). Both must be in English. CV only applications will
not be considered.
If you have questions or are facing problems with the online
application process, please contact job@drc.dk Please
note that applications sent directly to the email will not be considered.
Applications close on 6 May 2024.
For further information about the Danish Refugee Council,
please consult our website www.drc.ngo