Job Description
ABOUT
The HALO Trust is the world’s largest humanitarian demining
organization. HALO is a non-governmental, non-political, non-religious
organization headquartered in the UK. HALO’s mission is to protect lives and
restore the livelihoods of those affected by conflict. We clear landmines and
the explosive debris of war so families, communities and countries can
recover.
JOB TITLE: Finance Assistant-Taiz
LOCATION: Taiz, with regular travel to other
HALO offices.
REPORTING TO: Location Manager
MAIN DESCRIPTION
The Finance Assistant is responsible for undertaking daily
financial tasks necessary to ensuring the smooth functioning of HALO Programme.
He/She is responsible for processing payments, posting in Netsuite and ensuring
all documentation are properly filled and recorded. The Finance Assistant is
expected to have the highest level of attention to detail, personal integrity
and ability to manage multiple tasks daily.
The Finance Assistant reports directly to the location manager in Taiz and
Finance officer in Aden.
JOB DESCRIPTION
Key Responsibilities : Finance
- Prepare
payment vouchers (PVs) and open vouchers (OVs), collect and examine
supporting documents, and ensure that documents and signatures are valid
and in accordance with procedures
- Process
all Bank and cash transactions in daily.
- Perform
weekly cash count and update ledger as required. Cash count to be
performed along with the location manager or any other person as may
be required
- Responsible
for organizing, Scanning, uploading and filling all financial transactions
in both soft and hard copy.
- Post
daily transactions manually in HALO trust accounting system
(NetSuite)
- Prepare
bank and cash reconciliations
- Prepare
and update monthly payroll
- Management
and accountability of petty cash flow payments and replenishment
- Responsible
for update prepayment, accruals, accrued, severance and other trackers.
- Deliver
clear and transparent accounting of HALO financial transactions in
accordance with the Global Finance and Accounting Manual
- Ensure
all staff are aware of and follow purchasing and payment procedures,
especially logistics and procurement functions
- Ensure
allowances and other related payments are accurately calculated as per
operational and team requirements, and that payment systems work
accurately and on time
- Conduct
visits to programme bank, tax and social security authorities as required,
process payment of withholding taxes and social security payment at month
end
- Ensure
disbursements are carried out in line with financial policies and
procedures according to HALO’s Global Finance and Accounting Manual.
- Assist
during the conduct of audit compliance.
- Execute
additional responsibilities during periods of Finance Officer annual leave
- Perform
any other duties as may be assigned.
Role Requirements
Essential
- Yemeni
Citizen
- Degree
in Accounting, Finance or Business Management or related field.
- Good
in written and spoken English, with the ability to brief both internal and
external stakeholders.
- Good
computer with proficiency in Microsoft Office especially Excel.
- At
least 1-year of professional experience in an inter/national NGO.
- Good
communication, interpersonal and analytical skills with meticulous
attention to detail.
- Preferably,
experience in accounting system like NetSuite.
- Ability
to work effectively with a team in a culturally diverse environment.
- Commitment
to HALO’s Values and Standards always.
- Commitment
to HALO’s Global and National Policies, including Safeguarding.
How to Apply
APPLY
Submit a CV (two pages maximum) and cover letter (one page
maximum) to hr@haloyemen.org
make
sure you mention the job title in the “Finance Assistant -Taiz” field of your
message
CVs must include at least two professional references
Deadline to receive the CVs: 25 February 2025
ONLY shortlisted candidates will contacted and dates for
exams/tests and interviews will communicated with them after the closing date.
Female candidates are highly encourage to apply.