Job Description
Post Title: Operations Assistant
Number of Vacancies: 1
Based in: Aden
Reports to: Operations Manager
Organizational Background:
JSI is a global nonprofit organization dedicated to
improving the health of individuals and communities throughout the world.
Founded in 1978, JSI collaborates with government agencies, the private sector,
and local nonprofit and civil society organizations to identify and implement
solutions to the most pressing public health and education challenges.
In Yemen, JSI has been managing public health programs since
1988, focusing on improving child health and routine immunization,
strengthening the supply chain, and improving reproductive, maternal, and
newborn health.
Project Overview
The Strengthening Healthcare Access in Yemen (SHAY) project
is a five-year USAID-funded initiative aimed at enhancing access to and equitable
utilization of evidence-based maternal, newborn, and child health; nutrition;
family planning; and reproductive health (MNCHN/FP/RH) services in Yemen. Led
by JSI, the project collaborates with partners to employ a community-led
strategy encompassing demand generation, supply-side reinforcement, and
enabling environment support. Through engagement with midwives, community
reproductive health volunteers, and community structures, the project will
create awareness, facilitate access, and enhance care quality.
Position Description:
The Operations Assistant position for The Strengthening
Healthcare Access in Yemen (SHAY) will be responsible for and not limited to
the following tasks:
Key Responsibilities:
Warehouse
- Ensures
that all incoming and outgoing stocks are managed according to donor and
JSI procedures and policies.
- Assess
the warehouse needs, performance, capabilities and suggest improvements
where required in consultation with the Operations Manager.
- Ensure
well reception, dispatching, onloading and offloading of any incoming and
outcoming stock.
- Match
purchase orders and invoices to the stock received and do a physical count
for stock when receiving or dispatching.
- Ensure
receiving the fully approved stock release form before the dispatching
process.
- Ensure
updating the warehousing inventory report and share with the operations
manager on weekly/monthly basis.
- Maintain
the warehousing GRNs, waybills, Stock Release Forms, Bin Cards and Stock
cards and etc…
- Coordinate
and follow up with the program team to distribute the stock regularly.
- Monitor
the stock and send regular reports and alerts for near expiry stock.
- Perform
regular stock count and report any discrepancies/damaged stock to the
operations manager.
- Ensure
that the warehouse is kept always clean and well organized.
- Ensure
up-to-date and accurate filing and archiving of the warehousing records
for easy access and retrieval both electronically and manually as may be
required for audit trail.
- Liaise
with the program to ensure smooth receipt and dispatch of the stock.
- Perform
any other task as assigned by the supervisor.
Generators & Fuel Management
- Ensure
that all the generators in JSI office and Guest House are working very
well and kept in a good condition.
- Track
the generators fuel consumption and report on any issues immediately.
- Ensure
tracking and monitoring the generators rental service provider for the
regular maintenance for the rented generators.
- Well
soft and hard archiving and filing for the generators and fuel reports and
documents.
- Ensure
sharing weekly and monthly reports on timely basis with the operations
manager.
- Perform
any other task as assigned by the supervisor.
Facilities Maintenance
- Perform
and follow up the general maintenance in JSI office, guest house and
warehouse.
- Ensure
regular inspection for JSI office, GH and warehouse maintenance
requirements.
- Perform
basic electrical and plumbing maintenance timely.
- Develop
BOQ/s and issue a PR for any required items for JSI premises
maintenance.
- Change,
repair or install the necessary minor electric or plumbing appliances.
- Report
regularly in case of any maintenance issue in the office, guest house and
the WH.
- Ensure
supervising the contractors when maintenance works are performed.
- Ensure
all maintenance reports are well tracked, reported and well archived.
- Perform
any other task as assigned by the supervisor.
Qualifications and Requirements:
- BA
degree in electrical engineering is required.
- At
least 1-2 years’ experience in similar role.
- Proactive
and result-oriented with a strong ability to coordinate between different
teams and individuals.
- Experience
working for an NGO is preferred.
- Ability
to multi-task with a high level of accuracy and attention to detail.
- Excellent
written and verbal English skills.
- Strong
communication and interpersonal skills.
- Ability
to deal appropriately with sensitive issues and maintain a high level of
confidentiality at all times.
- Proficiency
in Microsoft Suite preferred.
- Willingness
to travel to the field on occasion.
NOTE:
Written test/interviews will be conducted on rolling basis
and may be closed before the closing deadline.
JSI/WEI is a child-safe organization, and the safety and
well-being of children is a priority of our organization. We have robust
recruitment procedures to ensure that all staff are suited to work with the
children served by our programs.
JSI/WEI is an Equal Opportunity, Affirmative Action Employer
committed to workplace diversity. We are committed to providing equal
employment opportunities for all qualified applicants and employees without
regard to age, race, color, national origin, ancestry, creed, religion, gender,
disability, marital status, sexual orientation, sexual preference, genetic
information, political affiliation, or protected veteran status in any
employment decisions. M/F/V/D
How to Apply
Candidates should apply through our email address below:
Please
mention the job title in the subject line of the email.