Job Description
Project Development Assistant - Sanaa
Acted Organization Summary:
Since 1993, as an international non-governmental
organization, Acted has been committed to immediate humanitarian relief to
support those in urgent need and protect people’s dignity, while co-creating
longer-term opportunities for sustainable growth and fulfilling people’s
potential.
Acted endeavors to respond to humanitarian crises and build resilience; promote
inclusive and sustainable growth; co-construct effective governance and support
the building of civil society worldwide by investing in people and their
potential. Acted is active in 39 countries and implements more than 500
projects a year, reaching over 20 million beneficiaries with 6,300
international and national staff.
Acted has been present in Yemen since early 2012 and has been anchored in the
governorates of Ibb, Hudaydah, Raymah, Al Dhalee, Saadah, Al Jawf, Aden,
Dhamar, and Marib.
Through its comprehensive programming, Acted has been covering the full
continuum of emergency, rehabilitation, and development in Yemen. Emergency
activities have focused on the sectors of Agriculture and Food Security (e.g.,
distribution of crop seeds and livestock), Economic Recovery and Market Systems
(e.g., income-generating activities such as cash-for-work), and WASH (e.g.,
rehabilitation of water supply facilities, hygiene promotion). Acted’s food
security activities include the distribution of food vouchers, which are a key
component of Acted’s interventions in the country.
Acted Organization is pleased to announce the following job
vacancy with the following details:
Position: Project Development Assistant
Department: Program
Location: Sanaa
Contract Type: Fixed Term/Full-Time Contract
Contract Duration: 6 Months_ with possibility of extension based on
performance and budget availability
DUTIES AND RESPONSIBILITIES:
2. Grant Management
2.1. Contract follow-up
a) Ensure that contractual obligations
(including visibility requirements) and reporting deadlines are known and met
by Programme, MEAL, and FLATS team;
b) When any issue is identified in meeting deliverables in
the given timeframe and budget, inform relevant staff in the country and seek
Acted HQ Program Department advice on potential solutions that would meet donor
rules.
2.2. Reporting
a) Participate in and take minutes of kick-off and close-out
meetings for each project
b) Write narrative quality reports, reflecting the progress
and status of projects in a transparent, timely, and professional manner, in
liaison with Acted HQ GMU and finance, which will contribute ultimately to
steady cash inflow;
3. Fundraising
2.2 Context Analysis
2.3 External relations
2.4 Contracting
4. Management and Internal
Coordination
3.1 Internal Coordination and
Communication
a) Facilitate interdepartmental communication and
information sharing from the Base, to the Area, Capital, and even up to the
regional and HQ offices by taking minutes of the various Acted coordination
meetings
b) Ensure these meeting minutes are sent monthly to HQ;
c) Keep Acted HQ GMU and finance updated on the latest developments,
opportunities, and challenges so that GMU can best advise on the way
forward.
3.2 Filing
a) File properly contractual project documents both in hard
and soft copies;
b) Update regularly the Resource Centre at the office with
appropriate and relevant external and internal resources.
5. External Communication
a) Contribute to the Acted external
communication strategy by regularly feeding the Acted HQ Communication Department
with informal updates on projects, flash news, pictures, articles on project
progress, and/or specific events for Acted communication tools, including, but
not limited to, Acted Newsletter, websites, and Acted Annual Report;
b) Ensure the update and design of in-country communication
and visibility tools and publications, their dissemination and availability to
Acted teams, as well as the capitalization of media and pictures of the
mission.
Requirements (Qualification and Experience)
- Excellent
English reading, writing, and speaking.
- At
least one year of experience working with an INGO.
- Proven
experience in reporting to donors and external communication.
- Good
knowledge and management of social media.
- Strong
communication and negotiation skills.
How to Apply
Application Procedures:
- You
must apply to both the link and the email; failure to do so does not meet
the condition.
- Candidates
who meet the qualifications mentioned above are invited to visit the
following link to apply:
https://ee-eu.kobotoolbox.org/single/SqTZhTcb - Also,
send an application comprising a detailed CV and a Cover letter in English
to: yemen.jobs@acted.org
- PLEASE
state in the subject line of the e-mail: “PD Assistant”.
- Please
rename your CV as: First & Last name+ + PD Assistant.
- Please
rename your Cover Letter as: First & Last name PD Assistant.
- The
closing date for applications is Thursday, 15 January 2026.
- Due to
the urgency of this appointment, shortlisting and interviews will be on a
rolling basis and candidates might be identified before the closing date.
Acted has a zero-tolerance approach to sexual exploitation,
abuse and harassment (SEAH) and ensures that only those who share and
demonstrate our values are recruited. All candidates will be subject to
satisfactory references and screening checks in line with legal requirements.
Any candidate offered a job will sign Acted’s Code of Conduct and related
policies as part of their work contract. All staff are expected to abide by the
standards of behavior outlined in those documents. Misconduct can lead to
dismissal.
Contacting any Acted staff member other than the contact
details listed above in regard to this job will result in disqualification.