Job Description

Project Coordinator - Aden (INT11355)

• Location: Yemen - Aden
• Workplace Type: On-site
• Hours: 40
• Salary: As per Oxfam`s salary scale
• Job Family: Programme
• Division: International
• Grade: National C2
• Job Type: Fixed Term
• Closing Date: 22 December 2025
• Country: Yemen

Oxfam is a global movement of people working together to end the injustice of poverty.

DIVISION PURPOSE:

Oxfam is a global community who believes poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s rights activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we will not stop until everyone can live life without poverty for good.

Oxfam GB is a member of the international confederation Oxfam.

TEAM PURPOSE:

To oversee YEM Oxfam BALADI Building Agile Leadership and Development Initiative with technical support from advocacy, gender justice, and partnership departments.  

JOB PURPOSE:

To supervise implementation of SDC project titled as “YEM Oxfam BALADI Building Agile Leadership and Development Initiative” ensuring activities are aligned with the log frame objective, measurable indicators, and strategic interventions outlined to achieve gender-responsive localization. The coordinator is going to facilitate the co-creation of solutions with stakeholders by applying a design thinking approach – engaging deeply with local and national actors to identify challenges, prototype solutions, and refine activities for sustained impact. The project’s activities would be divided between Oxfam, the co-applicant, international partners, and Women and Training Research Center (WTRC) in Aden university as per approved proposal. Therefore, the coordinator would closely work with gender justice, advocacy, and partnership departments within Oxfam as well as with the co-applicant, international partners, and (WTRC) to make sure that the project’s activities are on track based on developed work plan at the beginning on the project.

The coordinator would be responsible to prepare narrative reports as well as working closely with finance team to make sure that financial report is in alignment with narrative one. The coordinator would act as main focal point between Oxfam team, the co-applicant, international partners and WTRC during implementation phase as well as to seek any technical advice from Oxfam team when required.  

DIMENSIONS

• The role requires extensive experience in capacity building programs working with WROs, CSOs, and other stakeholders such public university.
• This role requires extensive knowledge and experience on how to develop training model using participatory approach where inputs of targeted WROs, CSOs, and CBOs are taken into consideration.
• Ensure the operationalization of the Humanitarian Development Studies Center aligns with the overarching goal of gender-responsive localization as specified in the log frame’s impact indicator.
• The role requires a high level of coordination between Oxfam team, the co-applicant, international partners, SDC as donor, and WTRC to ensure flawless implementation of activities by these actors. Therefore, candidate with similar skills is encouraged to apply.
• The role requires close follow-up on monthly basis therefore carrying out monthly meeting with these actors is essential to be updated about progress in term of implementation, challenges, recommendation and required support from Oxfam.
• Act as main focal point between Oxfam and its co-applicant, international partners, and WRTC as well as meeting with donors when required. The candidates is expected to showcase these skills and required documents to handle such tasks are required.
• The role requires strong experience in integrating gender justice principles particularly with WROs, WLOs, and CSOS with a strong focus on gender transformative programming.
• Manage positive and productive relations between the project’s different actors.
• This role would be responsible to work with funding team and program to identify second and third years’ international partners as only first year’s international partner identified so far.
• Has wide knowledge about local constrains and restrictions of WROs and CSOs working in Yemeni context as well as enabler factors to overcome these restrictions to facilitate sustainable capacity strengthening as long-term investment for meaningful participation of local actors at decision-making levels.

The Role

KEY RESPONSIBILITIES

• Conduct participatory sessions to map stakeholders needs including WROs, CSOs, and local authorities, ensuring their insights directly inform project’s priorities and lead iterative workshops to test and refine training curricula, operational strategies, and capacity-building approaches in collaboration with stakeholders.
• Aligning project management activities with log frame structures, including developing and tracking indicators, managing data sources, and reporting on impact and outcomes.
• Oversee the development of localized, conflict-sensitive, and gender-responsive training curricula that address the capacity needs identified in participatory assessments.
• Collaborate with local actors to design a business model and resource mobilization strategy for the humanitarian and development studies centre, ensuring alignment with the log frame’s sustainability outcomes.
• Establish and manage structured feedback loops with stakeholders to regularly evaluate progress against log frame targets and adapt project strategies based on findings.
• Use design thinking principles in initial workshops to co-create a shared understanding of the log frame objective, jointly prioritize activities, and collaboratively identify potential risks and mitigation strategies.
• Be responsible to organize kick-off workshop with related Oxfam departments, WTRC, and co-applicant’s employees. Donor’s requirement from programmatic and compliance perspective should be discussed with the co-applicant, WTRC and Oxfam staff during this workshop.
• Track progress against outcome indicators such as board composition, curriculum quality and satisfaction rates, and ensure these are met as per the log frame and facilitates continuous learning reviews to adjust project activities based on real-time feedback from local actors and partners.
• Be responsible to finalize work plan, risk and mitigation matrix, forecast, activities description/Term of reference for Oxfam’s assigned activities as well as provide support to finalize similar requirements for the co-applicant’s and WTRC activities.
• Support on signing sub-agreement with local authorities in the south (Aden) in coordination with liaison department.
• Act as focal point during donor’s monthly/quarterly meeting and be responsible to develop an action point matrix for this project based on these meeting. It is important to share this matrix with related technical department such as advocacy, gender justice, and programme humanitarian coordinator therefore anyone can refer to that matrix in time of either annual or emergency leave of the coordinator.
• Be responsible to finalize donor’s narrative reports and working with finance department to finalize financial reports as well. s/he shall coordinate with co-applicant, WTRC, and international partners to receive their narrative and financial reports as per a signed letter of agreement between Oxfam and them.
• Work closely with HST-LHL’s project coordinator to ensure smooth coordination for reporting to SDC.
• Support in development of training courses working closely with the co-applicant, WTRC, and the international partners using “Taking the Lead” approach with close coordination of targeted WROs and CSOs in operational, institutional and technical areas.
• Lead on publishing research/policy paper with support from advocacy and campaigning department and coordination with the co-applicant during the project’s lifetime.
• Any other tasks proposed by line manager.

What we are looking for

The ideal candidate should meet the following requirements:

Essential

• Proficiency in applying design thinking methods, including stakeholder engagement, identification, prototyping, and iterative improvement, in complex humanitarian contexts.
• Demonstrable experience in applying conflict-sensitive approaches in project design, implementation, and evaluation ensuring interventions mitigate potential conflict drivers and enhance social cohesion.
• Ability to conduct conflict analysis to identity key risks, power dynamic, and stakeholder relationships, ensuring that project activities are responsive to the local context.
• Experience in developing and delivering (facilitating) training or capacity-building program that incorporate conflict-sensitive practices, particularly in humanitarian or development settings.
• Experience in capacity strengthening programmes and preferably with SDC projects’ background.
• Strong capacity to lead and facilitate participatory process, ensuring diverse voices – particularly women and marginalized groups – are central to project decision-making.
• Proven ability to operationalize log frame framework by aligning project activities with indicators, verifying data sources, and ensuring the achievement of outcomes.
• Excellent verbal and written communication skills, strong negotiating skills and ability to persuade, motivate and influence internal and external stakeholders.
• Self-Awareness
• Mutual accountability
• Vision Setting

At interview, shortlisted candidates will also be assessed on our values and organizational attributes, as outlined above.

Desirable

• Understanding / experience of WROs and CSOs working environment in Yemen context.
• Coaching or mentoring experience
• Team and people management experience

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

About us

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries. 

A thriving diverse Oxfam:

It’s people power that brings about change. To play our part as a global organisation working to overcome poverty and inequality, we need equality, diversity and inclusion across our community of staff, partners and volunteers. Together, we’re committed to becoming a more diverse workforce, better able to tackle the global challenges that face our world today.

To do that:

• We need to dismantle the unequal power structures that exist everywhere, this including Oxfam and the wider development and charity sectors.
• We need an inclusive Oxfam where everyone can bring who they are to our work and feels celebrated for the differences they bring.
• We want and need everyone, and that means we need you.

How to Apply

To apply:

https://jobs.oxfam.org.uk/jobs/vacancy/project-coordinator---aden-int11355/24221/description/