Job Description
PHARMACY MANAGER
Médecins Sans Frontières (MSF) is an international,
independent, non-profit medical humanitarian organisation that delivers
emergency aid to people affected by armed conflict, epidemics, pandemics,
natural disasters, and exclusion from healthcare. MSF started working in Yemen
since 1986 and have been present in the country continuously since 2007. Today,
MSF works in 23 hospitals across the country, and provides support to more than
17 health facilities across 13 governorates, in line with our principles of
independence, impartiality and neutrality. For more information, visit our
Arabic website, www.msf-me.org
Médecins Sans Frontières Belgium in Yemen mission is looking
for Yemeni nationals to recruit for the PHARMACY MANAGER position:
Location: Mocha Project
Contract Duration – 1 year, renewable.
Contract type: Fixed – Term
Reporting to: Project Medical Coordinator
MAIN PURPOSE
Defining, coordinating and monitoring all pharmacy related
activities in the project area including management of staff, according to MSF
protocols, standards and procedures and the mission’s pharmacist and Medical
Coordinator’s guidelines, in order to ensure the proper management and supply
of drugs and medical devices
Accountabilities
- .
Participating actively in the definition and update of the annual planning
and budgets of the pharmacy activities in the project.
- Supervising
the functioning and organization of the project central pharmacy and other
peripheral units, setting the protocols and procedures to be followed by
all staff in order to ensure the quality of the service provided to the
population, including pharmaco vigilance in case of need.
- Defining
storage, stock management and supply processes, as well as hygiene and
security procedures, tools, and protocols (controlling pests and rodents)
in order to ensure good storage conditions (temperatures, humidity and
light exposure) and the accurate handling of the products and equipment in
terms of hygiene and that all hygiene and security procedures are followed
in project pharmacies (cleaning, controlling pests and rodents, etc.)
- Giving
support in the ordering and supply process of medicines and medical
devices. Monitoring correct stock management across pharmacies within
project area, to guarantee a good control and up to date data of stock
levels and avoid expiries, overstocks and stock outs. Reporting on drug consumptions
and medical devices dispensed according to protocols, informing on unusual
patterns.
- Ensuring,
in cooperation with the project logistic manager, proper maintenance of
cold chain and storage conditions (e.g. humidity, temperature, light
exposure, cleanliness, pest and rodents control, etc.), and that
classification and organization of medicines and medical material meet MSF
protocols.
- Ensuring
the collection of data for monitoring and surveillance of optimal quantity
& quality of medicine use. Supporting activities at service level for
effective drug distribution and control, quality prescription (analyzing
rational drug use), medicines reconciliation, antibiotic stewardship
interventions such as restricted use antibiotic review, follow up of pharmaceutical
care plans, patient counseling, good dispensing practices and safe
medication practices.
-
Supervising, coaching, motivating and evaluating all the pharmacy
staff under his/her responsibility, in order to ensure the strict respect
for working procedures and protocols. Ensuring that all pharmacy staff
uses required clothes and equipment according to protocols, i.e. white
coat, gloves, etc.
- To
define, if needed, training opportunities for the medical staff.
- Carrying
out all the reporting tasks associated to his/her field of action and
responsibility, ensuring its consistency and accuracy, in order to support
in the relevant decision-making and participating in monthly reports
according to guidelines (SitReps, medical statistical reports, etc.)
Planning and supervising, in close coordination with the HR
department, the associated processes (recruitment, training/induction,
evaluation, potential detection, development and communication) of the staff
under his/her responsibility in order to ensure both the sizing and the amount
of knowledge required.
MSF Section/Context Specific Accountabilities
- Medical
Standard List (MSL), Forecast, Local & International orders:
- The
pharmacy manager actively participate in the ARO exercise, in the
elaboration of project MSL and forecast and ensure their correct
follow-up, Local and International order chronogram are closely followed
and respected.
- Pharmacy
management and good practices:
- In
collaboration with PMR, log/supply and coordination Pharma teams, the
project pharmacies are well managed and arranged according to MSF
Standards (Good Storage and Distribution Practices and Good Pharmaceutical
Practices guidelines).
- Promotion
of rational drug use, stocks analysis and reporting:
- The
project pharmacy manager establishes an efficient data recording and
management system, ensures rational use of medical products, correct
pharmacy KPIs analysis and reporting.
- Integration
of the pharmacy stock to the supply and follow-up of End User Units
(EUU):
- The
pharmacy manager will contribute to the integration of pharmacy stock to
the supply WH and implemenent the EUU SoP in both Mocha
General Hospital and supported PHCC (Mafraq and Khokha).
- Team
management and coaching:
- The
pharmacy manager will ensure training and coaching of project
pharma/med/supply teams in required pharmacy management skills and will
ensure correct team sizing and supervision.
- Any
other task assigns by the line/functional manager,
Requirements
Education
- Essential:
pharmacy degree (or equivalent 4-5 years diploma according to the country
of origin of the pharmacist)
Experience
- Two
years of demonstrated, experience as a pharmacist required.
- Experience
in MSF or other NGO’s in developing countries is desirable
Essential Fluency in Arabic; English is desirable.
How to Apply
Médecins sans Frontières – Mocha
Application Information:
- All
interested applicants should go through link or QR Code below to apply.
Google account is needed.
- Candidates
should submit and upload a Cover Letter and CV in English language.
- Only
online Application will be accepted. Application by email will NOT be
considered.
- If you
face any issues using this link please reach out to this email address:
msfocb-mocha-jobs@brussels.msf.org (only
for queries purposes)
https://forms.gle/ueUAYLT4jEmdF5h99
Only short-listed candidates will be contacted!
- Please
note that applications without CV, cover letter in English, might NOT BE
CONSIDERED
- Only
short-listed candidates will be contacted for interviews. No face-to-face
contact or phone contact will be considered.
- Any
documents sent to MSF-OCB (CV, cover letter, copies of diploma,
recommendations letters) will not be returned by MSF-OCB. Test and
interview will be both conducted in English.
- MSF
promotes the inclusion of women and people with disabilities and does not
charge fees or accept any money during the entire recruitment process.
- Selected
candidate will undergo reference and security checks at the end of
recruitment process.
Deadline for submitting applications is on 14th
/12/2025.
Reasons for Candidates to be excluded.
a. Applied after 14th December.
b. Text not readable
c. Candidates without any form of qualification or experience
needed for the position.
d. Still in the university
e. Qualification or Experiences not aligning to position.