Job Description
Position status: Full-time
Location: 20%Sana’a, approx. 80% of time deployed in different
governorates
Contract duration: up 31.12.2024 with possibility of renewal.
Doctors Without Borders / Médecins Sans Frontières (MSF) is
an international, humanitarian, non-governmental organisation providing
assistance to people in need as a result of natural and man-made disasters,
irrespective of race, religion, ideology or politics.
Main Purpose
Execute the pharmacy/medical warehouse storing activities in
order to keep pharmacy stock above security level and following recommended
conditions (temperature, humidity, etc.) under the supervision of the Pharmacy
Supervisor, and in collaboration with the logistics team.
Accountabilities
- Supervising
material orders and dispatching in order to ensure rational use.
- Receiving
orders and deliveries, identifying potential disparities against cargo
manifest or others and reporting them, and stores materials in accordance
with the system in force, in order to ensure continuous availability. It
includes:
- Ensuring
good storage conditions of all medical items in the pharmacy in accordance
with pharmaceutical standards in order to ensure continuous availability.
- Ensuring
correct fill in entries on the stock cards and software.
- Carrying
out or participating in regular inventories including EPREP stock.
- Following
up stock levels with regards to alarms thresholds, stock out, expiry dates
and drugs to expire.
- Preparing
orders of the different consumption units (departments, wards, others),
ensuring proper packaging and dispatching and reporting any anomalies or
changes in consumption patterns to the Pharmacy Supervisor. Informing
Pharmacy Supervisor as soon as stock reaches alert limit.
- Controlling
warehouse facilities in order to ensure materials are kept in good keeping
conditions, it includes:
- e.g.
Monitoring temperature in the warehouse and ensuring that products
requiring cold chain are suitably stored and transports received, stored,
and prepared and transported appropriately according to MSF Supply and
Cold Chain protocols.
- Ensuring
cleanliness of premises (stock pharmacy) and in close collaboration with
the logistics department, maintaining refrigerating equipment.
- Controlling
warehouse limited access to authorized personnel and ensuring doors and
other exits are secured. Immediately informing the line manager of any
problems arising in the course of the work, particularly with regards to
damage, loss, attempted break-ins or theft in the warehouse.
- Ensuring
that items to be quarantined (on-going quality alerts) or to be placed in
quarantine zone (batch recalls, expired or damaged items) are removed from
the stock and safely locked.
- Following
up stock levels with regards to alarms thresholds, stock out, expiry dates
and drugs to expire in the following 6 months. Preparing reports and
passing it to the supervisor.
MSF Section/Context Specific Accountabilities
- Install
and organize pharmacy stocks in the health facilities where the Mobile
Emergency Team (MET) intervenes as well as a clear pharmacy management
system based on MSF standards/protocols.
- Participate
in preparing and estimating the necessary medical supplies (hygiene, PPE,
medication, equipment) for each of the medical interventions.
- Participating
in the MET international order (the medical supply anticipation/forecast).
- Supporting
MOH Pharmacists in the relevant health facilities in term of pharmacy
stock management.
- Collaborate
with the rest of the medical team in updating/adapting pharma tools for
each intervention (adding/deleting medical items).
- Support
for other MSF projects depends on the MET priorities.
Requirements
Education
- Two-
or three-years diploma in pharmacy - License to practice the profession of
pharmacy from medical council.
Experience
- Essential
previous experience of at least 2 years in similar or relevant positions.
- Desirable
previous experience in MSF or other NGOs in developing countries.
Languages
- Essential
local language, desirable mission working language.
Knowledge
- Essential
computer literacy (word, excel and internet)
Competencies
- Results
and Quality Orientation L1
- Teamwork
and Cooperation L1
- Behavioural
Flexibility L1
- Commitment
to MSF Principles L1
- Service
Orientation L1
- Stress
Management. L2
This job description may be amended in line with the
activities or evolution of the Mission.
How to Apply
Application Information
Interested and qualified candidates can apply for the
position through the following link:
https://forms.gle/iFnbJUPs6idaSWcp7
If you have questions or are facing problems with the online
application process, please contact.
Msfch-met-recruitment@geneva.msf.org
Deadline for the submission of Applications is 5:00 PM
on Monday , 21st of October 2024.
Only short-listed candidates will be contacted!
“MSF does not charge fees or accept any money during the
entire recruitment process.”