Job Description
Job Title: Admin&Finance Officer
Reporting to: Finance Coordinator/Country Director
Location: Aden
Contract period: One-year fixed contract
Closing date: 19 Oct 2024
About Human Appeal
Here at Human Appeal we have an exciting opportunity for
Administration Officer to be based at our Aden Office. This is one year fixed
contract with 6 months probation.
Human Appeal is a faith-based charity that aims to abolish
poverty by providing humanitarian aid, sustainable development programs and
championing advocacy for our beneficiaries worldwide. Human Appeal has seven
International Field Offices across the globe.
CONDITION:
Please note, this is a local contract, for this role you
must have the right to work in Yemen.
Main Job Purpose
The Administration Officer is responsible for ensuring
strict adherence to all Finance and Admin Policies.
The incumbent will have internal contacts within HA Yemen with staff members,
focal points from different units, and with external parties for the exchange
of information and reception of visitors.
Accountabilities:
Finance Responsibilities:
Accounting:
- Make
and record all payments out of cash, recording all Programme advances
issued and returned
- Handing
the cheques to the suppliers and beneficiaries
Reporting:
- Assisting
the finance team in the preparation of the monthly and anualy report.
Payment vouchers:
- Assisting
in Issuing payment vouchers and cheques\transfers to the suppliers
and beneficiaries.
- Assisting
in Sending the financial transfers to the authorized persons
to be signed.
Banks:
- Communicating
the Aden bank for any inquiries or troubles
- Following
up the receipt of the transfers in our bank account if any
Petty cash:
- Reviewing
the petty cash payment requests received from the other departments.
- Issuing
petty cash vouchers and get the finance officer approval.
- Preparing
the petty cash replenishment request and receiving the amount from the
bank.
Archiving
- Archive
all finance documents (Hard and soft copy )
- Any
other duties assigned by the Finance team.
Tax and Social Security
- Follow
up the Tax and social security calculation and payment
- Any
tasks from the finance coordinator
Admin Responsibilities:
- Track
the movement of non-fixed assets (inventory) and update the inventory list
regularly on monthly basis.
- Supervise
residences of expatriates (staff house) and ensure that all required
repair is made in time.
- Provide
oversight and support to Admin staff for the Hotel bookings and
arrangement for staff and visitors.
- Send
documents for translation (English to Arabic) when requested by
staff.
- File
all lease agreements, rental service contracts and prepare the lease
schedule on monthly basis.
- Ensure
the lease agreement are reviewed by Operations Manager, (Safety and
security) and lawyer and are signed by the Head of mission.
- Ensure
tracking of lease agreements expiry & renewal, and sent reports
regularly on monthly basis (should include all rental premises (housing,
office, warehouse, and store).
- Supervise
the office supplies and ensure there is sufficient stock at all time.
- Perform
other duties assigned by the line manager.
Job Requirements
- University
degree in accounting or another relevant field;
- At
least three years work experience in a similar field
- Fluency
in written and spoken English
- Very
Good computer skills especially Excel.
- Capacity
to apply HA rules and procedures
- Capacity
of treating information confidentially
How to Apply
- Please
send your English CV to hr.yemen@humanappeal.org.uk
- RECRUITMENT
IS URGENT: Interested candidates are encouraged to apply as soon
as possible and not to wait until the closing date, as CVs will be
reviewed as they are submitted and INTERVIEWS WILL BE CONDUCTED ON A
ROLLING BASIS.
- Only
short-listed candidates will be contacted.