Job Description
Activity name: Grants and Sustainable Project
Implementation Consultant
Project name: Strengthening civic space for
comprehensive development and empowering civil society organizations
Sponsor Name: European Union
1. Brief on the project
The project titled "Enhancing the Civic Space for
Inclusive Development: Empowering Civil Society Organizations in Yemen"
represents an innovative partnership between the SOS Foundation for
Development, Care Yemen, and BFD, generously funded by the European Union. The
aim of this project is to strengthen Civil Society Organizations (CSOs) as
independent entities that contribute to promoting good governance and
sustainable development in Yemen.
2. Project Outcomes
The project is designed to achieve the following outcomes:
- Enhanced
Enabling Environment for CSOs: Create an environment conducive to the
inclusion, participation, and empowerment of Civil Society Organizations
(CSOs) within the governorate of Aden.
- Improved
Contribution of Yemeni CSOs: Bolster the contribution of Yemeni CSOs
towards addressing community needs within the governorate of
Aden. This includes endeavors related to integrated human and social
development, economic stability and growth, as well as the promotion of peace
and security.
3. Organizational Capacity Enhancement
Internally and collectively organizing local civil society
organizations in Yemen constitutes a cornerstone of our program. Presently,
many of these organizations encounter challenges such as unqualified staff and
insufficient organizational and planning
capabilities. Notably, they operate with minimal strategic direction, lack
long-term plans or internal monitoring and control systems, experience high
turnover rates among staff and members, grapple with internal mismanagement,
and exhibit a deficiency in transparency and consistency in management,
operations, and finances. Addressing
These issues are imperative to bolstering the efficacy and sustainability of
them endeavors.
4. Introduction:
The in-depth technical assessment and capacity-building
phase for three selected civil society organizations in Aden Governorate has
been successfully completed under the supervision of the previous consultant.
During this phase, a comprehensive assessment of the organizational and
technical capabilities of each organization was conducted, and a detailed
action plan was developed, outlining areas that need improvement, such as
internal organization, strategic planning, and project management.
Additionally, the capacity-building phase was carried out,
providing technical support and training to the organizations in several key
areas, including:
- Organizational
development
- Strategic
planning
- Project
management
- Fundraising
and resource mobilization
- Monitoring
and evaluation
- Advocacy
and communication
- Leadership
and governance
- Environmental
aspects and climate change
A grant consultant will be contracted to carry out the next
phase of the project, which includes supporting the three organizations in
writing, developing, and implementing their projects. The grant consultant's
role will focus on guiding the organizations in drafting their project
proposals, providing technical advice to ensure that the projects align with
local community needs and sustainable development goals. The consultant will
also assist in developing project plans in accordance with best practices and
international standards, and will follow up on the implementation of the
projects to ensure they proceed according to the set objectives and timelines.
Additionally, the consultant will offer support in monitoring and evaluation
processes to ensure the success of the projects and the achievement of the
desired outcomes.
5. About the activity:
A grant consultant will be contracted to carry out the next
phase of the project, which involves providing full support to the three
selected organizations in writing, developing, and implementing their projects.
In this phase, the grant consultant's role will be pivotal in guiding the
organizations through the process of drafting their project proposals, offering
the necessary technical advice to ensure that the proposed projects align with
local community needs and sustainable development goals. The consultant will
also assist the
organizations in developing detailed project plans in line with best practices
and international standards, ensuring that each project is efficient and
effective.
Additionally, the consultant will closely monitor the
implementation of the projects to ensure they proceed according to the set objectives
and timelines, while providing ongoing support to ensure the achievement of the
desired outcomes. It is essential that the projects are implemented in
accordance with the training the organizations received during the
capacity-building phase, and in full compliance with the policies, regulations,
and plans that were previously developed for them. The consultant’s role will
also include providing support in the monitoring and evaluation processes,
ensuring that the progress of the projects is tracked accurately, which will
contribute to improving performance and ensuring the long-term success of the
projects,ultimately creating a positive and lasting impact on the target
community.
6. Activity Details
This activity aims to support civil society organizations in
Aden Governorate in writing,
developing, and implementing their projects in alignment with local community
needs and sustainable development goals. The activity will be carried out by
contracting a grant consultant, who will guide the organizations in drafting
comprehensive and detailed project proposals that meet local community needs
and align with development priorities. The consultant will ensure that the
proposals comply with established policies and standards, including sustainable
development goals, and will provide advice on designing project
activities and expected outputs in line with best international practices.
The consultant will then assist in developing detailed
project work plans, including timelines, budgets, and clearly defined roles for
beneficiaries, ensuring that the plans integrate good governance practices and
transparency. The consultant will also provide support in identifying key
performance indicators (KPIs) and how to measure and evaluate the success of
the projects. During the implementation phase, the consultant will closely
monitor the progress of the projects to ensure they proceed according to the
set objectives and agreed-upon activities. They will also ensure that the
organizations implement the projects based on the training they received during
the capacity-building phase and comply with the policies and regulations that
were previously developed. If needed, the consultant will provide guidance and
corrective actions to ensure successful project implementation according to the
approved plans.
Moreover, the consultant will offer continuous support in
the monitoring and evaluation process to ensure accurate tracking of project
progress, providing the necessary tools and methods to monitor work and achieve
the expected results. The consultant will also
provide ongoing training and mentorship throughout the implementation phase to
enhance the organizations' capacity to independently manage projects
effectively, offering additional workshops and training sessions, when
necessary, in areas such as project management, fundraising, and advocacy.
In the end, the consultant will ensure that the implemented
projects contribute to sustaining benefits in the long term for the local
community by developing sustainable financing strategies and strengthening
partnerships with local stakeholders. This activity
will empower civil society organizations to implement innovative and effective
projects that contribute to improving the lives of the community and fostering
sustainable development.
7. The main objective of the activity
The goal of this activity is to provide technical support
and guidance to civil society
organizations in writing, developing, and implementing their projects
effectively, ensuring alignment with local community needs and sustainable
development goals. The activity aims to enhance the organizations' capacity to
execute projects based on the training received during the capacity-building
phase, ensuring compliance with the policies, regulations, and achieving
sustainable outcomes and creating a positive, lasting impact on the target
community.
8. Methodology
The methodology for implementing the grant consultant’s role
is based on a structured approach to ensure the successful writing,
development, and implementation of projects. Initially, the consultant will
conduct a comprehensive evaluation of the proposed projects by the
organizations, analyzing the local community's needs and the surrounding
context. Based on this evaluation, a work plan will be developed that outlines
the key activities and timelines. During the proposal writing phase, the
consultant will guide the organizations to ensure that the projects are
developed in alignment with sustainable development goals and transparency
standards.
The consultant will closely monitor the project implementation through field
visits and regular progress reports to ensure that activities are proceeding
according to the established objectives. A monitoring and evaluation system
will also be developed to ensure effective data collection and performance
analysis.
At the end, the consultant will conduct a final evaluation to assess the impact
of the projects, working with the organizations to prepare a final report that
documents the results and
provides recommendations to ensure the sustainability and scaling of the
projects.
9. Service Provider Responsibilities and
Tasks
Project Evaluation:
Conduct a comprehensive evaluation of the proposed projects
by the organizations to assess their alignment with local community needs and
sustainable development goals. This includes analyzing the local context and
identifying challenges the
organizations may face during project implementation.
Proposal Writing Guidance:
Provide support and guidance to the organizations in
drafting project proposals that align with local policies and regulations,
ensuring that activities and expected
outputs are clearly and realistically defined.
Developing Work Plans:
Assist the organizations in developing detailed work plans
that include timelines, budgets, and clearly defined roles for beneficiaries,
ensuring that governance
practices and transparency are integrated into the project implementation.
Monitoring Project Implementation:
field visits, regular meetings with the organizations, and periodic progress
reports to ensure activities are carried out according to the established
objectives and
timelines.
Developing a Monitoring and Evaluation System:
Establish an effective monitoring and evaluation system to
ensure the collection of data on a regular basis and analyze performance to
track the progress of projects, while continuously supporting the organizations
to improve performance and ensure goal achievement.
Providing Continuous Technical Support:
Offer ongoing technical advice to the organizations during
the project
implementation phase, making necessary adjustments or providing guidance to
ensure that the projects are aligned with the plans and regulations agreed
upon.
Preparing the Final Report:
Prepare a comprehensive final report documenting the results
of the projects, evaluating their impact, and providing recommendations to
ensure the sustainability and scalability of the projects in the future.
Coordinating with Stakeholders:
Work closely with all relevant parties (such as donors,
local authorities, and local partners) to ensure effective coordination in
project implementation and achieving common goals.
11. Applications will be evaluated
based on the following criteria:
- Proven
experience in project writing, monitoring, and working with organizations
and civil society in conflict-affected contexts.
- Clarity,
feasibility, comprehensiveness, and the proposed methodology and work
plan.
- Reasonableness
of the proposed budget and its relevance to the scope of work, pricing,
and market.
- Positive
feedback from references. Professionalism and relevance to the candidate's
previous performance and qualifications.
12. road Payment
It will be Payment on Third party mediator and submit claim
Finance and completion all Procedures (splitting payment according to project
flexibility)
How to Apply
Application:
Please
indicate "Grant Advisor" as the subject line of your email.
Interested candidates should submit the required documents
to
by MAY 20, 2025
The
related document can be downloaded from the below link.