Administrative Assistant

The International Committee of the Red Cross (ICRC) is an independent, neutral organization ensuring humanitarian protection and assistance for victims of war and armed violence. Please visit www.icrc.org for more information.

The ICRC is looking for a suitable candidate to fill the position of:

Administrative Assistant 1

Contract type:  Open Ended          

Number of Posts:  1 Post

Duty Station: Taiz, Turrba

Purpose

Administrative Assistant 1 provides secretarial and/or administrative support for the Finance and Administration department.

Accountabilities & Responsibilities

·         Updates and retrieves data in/from specialized tools and databases.

·         Creates and maintains paper or electronic files up-to-date.

·         Follow-up on specific processes.

·         Drafts and finalizes correspondence, bordereaux, internal presentations, meeting minutes and other documents; shares information among users.

·         Updates the timeline, tables and charts, schedule and other tools and ensures invoices are followed up on.

·         Prepares for meetings by setting up rooms and materials, including technical set-up for conference calls, presentations and video conferences.

·         Carries out secretarial tasks such as making photocopies, destroying documents and managing stationary stocks.

·         Applies information-management instructions and ensures compliance with procedures.

·         Will take up the role of the cashier in the sub-structure, in accordance with ICRC cash-office management and modalities of work.

·         May be called upon to manage petty cash of up to the equivalent of CHF 3'000 per month as per ICRC accounting/safety procedures.

Relationships

·         Internally, interacts with staff within the delegation or headquarters.

·         Externally, interacts with commercial providers.

Certifications/Education Required

·         High school diploma or equivalent training.

·         Excellent command of Englis,other languages an asset.

·         Computer skills, including Microsoft Office suite, SharePoint and IBM Lotus Notes.

Professional Experience Required

·         Two years' experience in a secretarial, clerical, administrative and/or cashier position.

Competencies 

·         Leadership                          

·         Accountability

·         People management                                               

·         Teamwork and collaboration                         

·         Representing the ICRC                               

·         Beneficiary- and client-focused

How to Apply

Interested candidates should send the following:

·         A letter of motivation in English

·         A detailed C.V. in English

·         Copy only of the highest academic degree obtained + Work certificates

·         Only short listed will be contacted

Please send your applications by email to: Tai_Taiz@icrc.org

Indicating in the subject line: Administrative Assistant 1

Applications with no clear indication of the subject will not be considered.

Deadline to send your application: 11.05.2021