Job Description

Médecins Sans Frontières (MSF) is an International Humanitarian Organization providing medical aid to populations in distress, victims of natural and man-made disasters and victims of armed conflict, regardless of race, religion and political believes. For more information, visit our Arabic website, www.msf-me.org

Médecins Sans Frontières France is looking for:

Fin/ Hr Assistant 

Location: Aden Project
Contract duration: Six (6 months (renewable)
Contract type: Part-time Fixed-Term contract
Reporting to Hierarchical: FIN / HR Manager

Main Purpose
    
Execute administrative tasks and do follow up of project accountancy, according to administration man-ager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources.

Key of responsibilities:

• Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments. 
• Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability. 
• Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance. 
• Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management. 
• Update Social security & Tax office employee files in order to meet legal requirements and duties. 
• Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll. 
• Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests. 
• Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative. 
• Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc. 
• Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity. 
• Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation. 
• Make all administrative information available to the staff (posting, meetings, etc.) 
• Classify and prepare all accounting pieces as requested by the Administration Manager. 
• File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Administration Manager and/or the Accounting Manager (ACMA). 
• Support the Administration Manager in translating documents into local language. Assists the Administration Manager in meetings upon request.

MSF Section/Context Specific Accountabilities:

1.    Cash, Payment and Accounting Support

• Manage daily cash operations, process authorized payments (cash, cheque, or transfer), and maintain accurate advance and cash book records in compliance with MSF procedures.
• Organize, code, and enter accounting documents (invoices, receipts, transfers) into UNIFIELD weekly; perform reconciliations and ensure proper filing.
• Support monthly financial closure by assisting with bank /UNIFIELD reconciliations and preparing documentation for Coordination review.

2.    Bank & Financial Liaison

• Communicate with banks for statements, cheque requests, and transfer execution under supervision.
• Carry out approved financial transactions in accordance with MSF financial security protocols.

3.    Employment Administration

• Prepare employment contracts as instructed, ensuring alignment with legal and internal MSF requirements.
• Organize onboarding documentation for new hires, including contract signature and initial briefing on internal policies.
• Track contract and probation deadlines and maintain updated staff files (digital and hard copy). Ensure updated Job Descriptions, and that all MSF staff have signed and understood it

4.    Leave & Roster Monitoring

• Update Homère with staff leave data and validated rosters.
• Assist in monitoring leave balances and verifying compliance with internal leave planning.

5.    Payroll & Advances

• Enter payroll variables (attendance, overtime, etc.) into Homère and prepare monthly payslips.
• Process and track salary advance requests and update payment tracking sheets.
• Collaborate with HR Manager for timely payroll validation and adjustments. 
• Responsible for the HOMERE for the project, creating staff files, updating staff info/data on a regular basis.

6.    End-of-Contract Processing

• Draft end-of-contract documents (final payslips, certificates, clearance forms).
• Ensure all documentation is checked and approved before handover to the employee.
• Provide administrative support during the exit process.

7.    Social Security & Tax Compliance

• Submit routine updates and declarations to the tax and social security offices.
• Archive all related documentation and ensure filing is up to date and accessible.

8.    Administrative Support & Filing

• Assist in maintaining HR and finance archives, ensuring documents are logically filed and accessible.
• Share HR/admin notices and updates with staff via notice boards or internal communication channels.
• Support meeting preparations, document translations, and trainings as required

9.    Supervision

• Hierarchically supervise cleaner of the warehouse.

QUALIFICATIONS AND SKILL REQUIREMENTS

Education    

• Bachelor’s degree in human resources, Business Administration, Finance Accounting, or related field. 
• A combination of education and relevant professional certifications (e.g., HR Certification, Payroll Certification, or Accounting/Finance Certification) will be considered an advantage.

Experience    

• Essential previous working experience of at least two years in relevant jobs.
• Advanced knowledge of HR and payroll systems, financial procedures, and administrative processes is highly desirable.
• Strong analytical, organizational, and reporting skills with the ability to work with sensitive and confidential information
• MSF experience mandatory

Languages:  English is essential

Knowledge: 

• Essential Computer literacy (word, Excel, Outlook, Internet)
• Desirable MSF accounting sortware and payroll Homere, payroll and social laws

Competencies    

• People Management and Development 
• Commitment to MSF Principles
• Behavioural Flexibility
• Results and Quality Orientation 
• Teamwork and Cooperation  

How to Apply

Announcement close 10th of February 2026 at 12:00 am

Applications must be in English language. Candidates should send: Cover Letter, CV, and any related diplomas and work certificates to:

Médecins sans Frontières France – Aden 

Please apply through  this link: 

MSF FRANCE - Finance and HR Assistant - Part-time contract – Fill out form

Qualified and interested applicants should submit their CV’s, cover letters, valid ID cards copy 

Job applications must be submitted online in English language only and in PDF format.

Only short-listed candidates will be contacted for job tests or interviews.

In case of emergencies, applicants might be contacted by MSF France before the closing date of the announcement. Selected candidate will undergo reference and security checks at the end of recruitment process.

No transportation and no per diems will be provided during recruitment process.

“MSF promotes the inclusion of women and people with disabilities.

MSF does not charge fees or accept any money during the entire recruitment process.