Job Description
Finance and Operation Assistant
Hours: Full-time, 40
hours per week
Location: Aden-Yemen, with frequent visit to the field in
another Governorates.
Reports to: Finance and Operation Coordinator.
Closing Date: 9 December 2024
About READ Foundation
READ foundation is an International Non-profit organisation,
registered in the UK in 1994, with the aim of contributing to educational
development for affected populations. READ Foundation- Yemen (RFY) established
its operations in Yemen in July 2020. Since its establishment, RFY has assisted
the affected population with lifesaving interventions in different
governorates.
Key Responsibilities
Finance Tasks
- Ensure
effective, efficient and accurate financial operations and administrative
procedures.
- Fulfil
daily accounting tasks and assist in coordinating financial functions and
services.
- Ensures
that all payments are made on a timely manner and in compliance with
organization’s policies and procedures as well as donor's guidelines and
instructions.
- Ensures
that all payments are in line with the requirements of the local Laws and
regulations.
- Ensures
timely, complete, accurate and proper recording of all the financial
transactions.
- Ensures
that all financial transactions are sufficiently, and accurately supported
by relevant supporting documents and duly approved by the appropriate
authorized person.
- Reviews
the budget line items before processing the payment to make sure the
expense is duly approved and not exceeding the budget line item.
- Ensures
that a proper fixed assets Register is accurate and complete.
- Responsible
for following up the status of advances, and loans and ensures timely
liquidation.
- Ensures
appropriate archiving system for financial documents.
- Facilitates
the work of the internal and external auditors by providing all required
supporting documents, clarifications, and analysis.
- Any
other duties assigned by the Finance Coordinator.
Operation Tasks:
- Assist
with Handling office tasks, such as filing, generating reports and
presentations, setting up for meetings, and reordering supplies.
- Assist
with compile and update employee records (hard and soft copies)
- Assist
with Review and process payroll and wages payments and ensures accurate
and complete legal deductions.
- Assist
in all procurement processes and ensure that are in compliance as per RF’Y
and donors’ regulations and policies.
- Assist
in Liaise with suppliers to ensure prompt and accurate delivery of
services, equipment and tools.
Qualifications and Experiences:
- University
degree in a finance related subject or professional accountancy
qualifications.
- At
least three years of experience in accounting and financial work in a
similar sized organisation.
- Experience
with financial software, such as Dynamics 365 Business Central
- Procedural
and legal knowledge on various administrative and finance functions
- Attention
to details, ability to work under pressure and able to meet deadlines and
to think and plan a head.
- Ability
to work with others and as part of the team
- Good
communication skills -verbal and written in English.
- Commitment
to deliver against agreed deadlines.
- Willingness
and ability to travel at short notice and/or to work extra hours as
necessary, often in difficult circumstances.
- Preference
will be given to those with experience with HR and/or Admin .
How to Apply
Instructions to Apply
Interested candidates are invited to submit their updated
CVs and supporting letter outlining how your skills and experience meet
the person specification for the post to the following email :
yem.recruitment@readfoundation.org.uk
Interviews will be conducted on a ROLLING BASIS, and based
on urgency; we may fill the position prior to the closing date.
Only shortlisted candidates will be contacted.