Job Description
SOLIDARITES INTERNATIONAL launches the External
recruitment of a Logistics Supervisor.
(Qualified Female candidates are highly encouraged to
apply)
BASE |
Marib – Marib Office |
POSITION |
Logistics Supervisor |
PRESENTATION OF THE ORGANIZATION
SOLIDARITES INTERNATIONAL (SI) is an
international humanitarian NGO which, for more than 40 years, has been
providing assistance to populations affected by armed conflicts and natural
disasters by meeting their vital needs for food, water and shelter.
Particularly involved in the fight against diseases linked to unsafe water, the
first cause of death in the world, SI's interventions provide expertise in the
field of access to drinking water, sanitation and hygiene promotion, but also
in the essential area of food security and livelihoods. Present in around
twenty countries, SI's teams - 2000 people in total made up of expatriates,
national staff, permanent staff at headquarters, and a few volunteers - work
with professionalism and commitment while respecting cultures.
Solidarités International (SI) is determined to prevent and
fight all type of abuse – all act of exploitation, abuse and/or sexual
harassment (SEAH) against members of beneficiary communities or collaborators,
fraud, corruption, violation of persons and/or property, funding of activities
harmful to human rights – that could be perpetrated in the frame of its
interventions. SI implements a zero-tolerance policy regarding acts of SEAH.
Solidarités International is an equitable employer committed
to find all forms of discrimination. SI will ever ask for any
remuneration to take part in a recruitment process.
DESCRIPTION OF THE POSITION
Goal/Purpose of the Position:
Goal / Purpose:
The logistics Supervisor supports the Logistics Manager in
implementing and supervising all logistical activities at his/her assigned
base.
In particular, he/she lends support to carrying out urgent
activities and the filing and archiving logistical documents.
He/she temporarily takes on the basic tasks of the logistics
officer in their absence.
List of main activities:
Management of supplies
- Update
price lists and vendor databases
- Control
Solidarités International purchase procedures
- Verify
and process quote requests and IOFs
- Compose
and archive purchase folders
- Implement
purchases, monitoring adherence to validation regulations and procedures
- Negotiate
prices, deadlines and methods of delivery
- Ensure
that relationships with suppliers are monitored
Management of vehicle fleet
- Assist
in the planning and execution of maintenance and repair work on mission
vehicles
- Draw
up the vehicle schedule
- Ensure
that a complete breakdown kit is available on board all vehicles
- Check
that vehicle log books are in place and are used correctly
- Assist
in monitoring and consolidating fuel consumption and miles travelled for
all vehicles
- Prevent
misappropriation of petrol and spare parts
- Monitor
the administrative documents for all vehicles
Facilities Management
- Regularly
inspect Solidarités International offices and living accommodation to
assess what work is necessary
- Ensure
regular maintenance of Solidarités installations/equipment/facilities
including electricity (AC) and plumbing
- Oversee
all work on SI premises in Aden (construction, repairs, etc.) ordered by
the manager
- Make
propositions for improvements and/or correction of
installations/equipment/facilities
- Make
sure enough stock of supplies (hygiene Items, cleaning items and other
required supplies) is available
- Check
on a monthly basis emergency stocks and timely prepare request for
replenishing as required
Management of equipment/telecommunications
- Assist
in installing and securing materials
- Assist
in monitoring and maintaining materials
- Organize
training sessions in the use of means of communication
- Organize
the installation, safe-guarding and monitoring of materials
- Update
Park Statement (Durable Equipment Inventory) and the responsibility follow
up regularly
- Ensure
regular maintenance of equipment, update maintenance and reparation follow
up accordingly.
- Install
communication means and ensure that they are regularly maintained
- Organize
training sessions on the use of means of communication
- Follow
up on generator fuel consumption, and organize regular maintenance of the
generator
Management and monitoring of IT equipment
- Update
antivirus software
- Provide
teams with adequate means for data backup
- Ensure
the maintenance and correct use of IT equipment
Management of supplies
- Supervise
the maintenance and securing of warehouses
- Support
the logistics officer in carrying out stock checks and physical
inventories
Human resource management
- Assist
in the recruitment process and in evaluating the members of the logistical
team
- Establish
team schedules in conjunction with the logistics Manager
- Ensure
or assist with logistical training
- Make
the team of drivers/guards accountable for complying with SI procedures
and security regulations.
- Consult
the line manager for any problem raised or caused by a driver/guards
Reporting/Capitalization
- Update
and consolidate regularly Fuel Follow Up, Park Statement, Responsibility
Follow Up and Maintenance and Reparation Follow Up for base and pass on to
the Logistics Manager every month
- File
and archive all the related logistics documents.
ORG CHART POSITION (reporting and functional
relationships)
Line Manager: Logistics Manager
Line Report (on base): - Logistics Officer
Functional Manager: - Logistics Manager
Functional Report: -
Profile required:-
- Bachelor’s
degree/Diploma in Logistics/Supply Chain Management or related
field.
- 3
years of direct work experience in relevant field
- NGO
experience highly appreciated.
- Strong
accounting management experience
- Logistics
& Supply Chain experience
- Experience
in procurement software (like LINK) highly appreciated
- Strong
skills in organization and prioritization to manage important
workload.
- Good
knowledge of Office software: Excel, Word, Power Point, Outlook.
- Excellent
English level (written and spoken)
- Strong
communication skill (written and verbal).
- Open
minded and flexible.
- Adaptability
to new context of intervention/new interlocutors.
- Good
written skills (reporting).
- Organized.
- Analytical
skills
How to Apply
Thank to send your application with a resume, cover letter,
copy of diplomas, and work certificate, to SOLIDARITES INTERNATIONAL email
to: myn.hr@solidarites-yemen.org
NB:
Title of the related position must be written in the email subject (Logistics
Supervisor + Your First and Last Name)
NB: The vacancy may close before the deadline. Thank you
for your comprehension.
Deadline for submitting applications : 09/11/2024