Job Description
Finance Specialist – Taiz
As our programme is growing, we are recruiting a Finance Specialist who
will be responsible to handle WCUK accountancy, partners financial reports,
support field staff. S/he will work with work closely with finance team members
and will ensure the proper implementation of WCUK financial policies,
practices, and procedures.
If you share our values and believe that children’s lives should not be
torn apart by war, we want to hear from you.
Department: Finance
Contract Type: Fixed Term
Place of Work: Taiz, Yemen
Working Hours: Full Time
Reports to: Finance Manager
Salary Range: As per War Child Salary Scale
About us
War Child, the charity for children affected by war. We are a specialist
charity for children in conflict, delivering high-impact programmes that are
rebuilding lives across Afghanistan, Iraq, the Democratic Republic of Congo
(DRC), Central African Republic and Yemen. We understand children’s needs,
respect their rights, and put them at the centre of the solution - from
reintegrating children formerly associated with armed groups and armed forces
(CAAFAG) in the Central African Republic to reuniting children with their
families in Afghanistan. We look forward to a world in which the lives of
children are no longer torn apart by war. This is a vision that can only be
realised through the collective actions of children themselves, communities and
their leaders, organisations like War Child, governments and key decision
makers.
Our values
Bold
- We use our passion and creativity to deliver high
quality evidence-based work designed to maximise our beneficial impact for
children in conflict.
Accountable to children
- Children can rely on us to respond to their voices
and to treat them with respect and dignity.
Transparent
- We expect to be held to account by our supporters
and beneficiaries and we respond with openness and honesty
Committed to each other
- We support each other and our partners to achieve
ambitious goals and to be the best we can be. We are honest and
open with each other, sharing our successes and confronting our
challenges.
Your role
The Finance Specialist will be a member of the Finance department,
placed in Taiz with multiple visits to other governorates including the country
office in Sanaa. The Finance Specialist needs to ensure that staff and partners
comply with War Child and donor policies while building capacity of project
staff and partner organizations to implement sub grant policies effectively.
The position is expected to support the program to ensure partners are provided
with high levels of quality support, while they are also supported to comply
with War Child contract and audit requirements. The position is also expected
to perform the monthly accountancy closures.
Your responsibilities
Mission 1: Local partner financial management
- Contribute to the partnership assessments along
with other committee members of potential local partners to assess their
related capacity in term of financial accountability.
- Supports the Partners’ Finance Team in ensuring
accounting systems, policies, and procedures are properly understood and
followed/implemented.
- Assisting partners in preparing budgets and
submitting budget amendments when necessary.
- Assist in drafting partnership agreement terms
relating to advances, reporting and any special conditions relating to
finance.
- Participate in Partnership Project Opening, Review
and Closure Meetings, including in relation to financial verification and
asset confirmation and in addition to review successes, challenges, and
lessons learned with the partner, and capture effective finance practices
for future partnerships.
- Perform monthly financial checks including but not
limited to verifying all partner payments, ensuring that all supporting
documents are attached as per the agreed policy mentioned in the
partnership agreement, and ensuring no double payment is made.
- Support identifying issues and working proactively
and collaboratively with partners to resolve them.
- Assist partners in any finance related processes
and procedures as requested by partners and determined by partner
assessment.
- Participate in the review of the performance of
the partner and of the partnership, including successes, challenges and
lessons learned.
- Review partner financial reports and expenses
allocation against the approved budget to ensure compliance with the
partnership agreement, donor regulations and agreed policies, and provide
feedback to the partner in consultation with Finance Manager as
appropriate.
- Provide financial and accounting training and
mentoring support to partners’ staff in financial management systems, in
consultation with the Finance Manager.
- Support in accordance with partner capacity
building plans and as determined by the partner assessments and
learnings.
- Support in preparing monthly budget monitoring and
accurate donor reports in accordance with the specified format within the
agreement timeframe
- Assist the Finance Manager in the efficient
conduct of project/donor audit and internal audit exercises where needed.
- Contribute to conducting partners’ appraisal and
review of finance reports from partners to ensure compliance with relevant
War Child and donor’s standards and guidelines.
- Ensure partner expenses after review are uploaded
monthly and correctly in UNIT4 (ERP System).
- Perform any other duties as assigned by the line
manager.
Mission 2: Consolidate monthly accounts for quality and accuracy
- Ensure that parameter information in UNIT4 and
other information required to process the monthly closure is exhaustive
- Review & import all excel books (bank, Cash,
partner, balance accounts, other countries)
- Check the periodic payments due as of contracts
(car, rentals, insurance…) and ensure corresponding charges are properly
distributed monthly
- Ensure that all transactions are recorded and that
closing balance reconciles with the balance in bank accounts
- Follow up on all invoices not yet received
(Accruals) – book corresponding entries
- Prepare and upload in UNIT 4 the book of
reallocations and corrections (OD)
- Prepare the month end package; liaise with HQ for
mailing required documents and answer timely to monthly feedback
- Review the month end package for accuracy before
being sent
Mission 3: Support Field Staff with Financial and Accounting Support
- Maintain local petty cash for basic expenses
- Support field staff with BVA and financial
analysis -hands-on support plus building their capacity.
- Support field staff in their day-to-day accounting
and finances, plus local payments.
Person specification – Essential Criteria:
Education and Experience:
- University degree in Accounting &
Finance
- At least 5 years’ experience in accounting and
financial management with an INGO/NGO.
Required Skills, Knowledge, and Abilities:
- Working knowledge of MS Office software (Outlook,
Word, PowerPoint) and advanced Excel;
- Accuracy and attention to detail: ability to
handle large volumes of data and coding consistently.
- Excellent time management skills and able to take
the initiative, prioritize tasks and meet deadlines.
- Ability to work independently and effectively
within and across teams and build good working relationships.
- Proficiency in English and Arabic languages
[reading, writing and speaking].
- Ability to communicate clearly with internal
stakeholders and external suppliers.
- Personal commitment and drive for results, and
adaptability in the workplace.
- Treat information with the confidentiality it
deserves.
Special requirements
Willingness to travel to different locations other than duty station
whenever required to support Finance team there and willingness to regularly
travel to local partners offices and sub-offices to support them
These duties provide a framework for the role and should not be regarded as a
definitive list. Other reasonable duties may be required consistent with the
grade of the post.
Your team
Finance Manager
- You
- Finance Asisstant
Important Information
- WCUK has Zero tolerance of breach of safeguarding
& Code of Conduct.
- War Child UK is an equal opportunity employer.
- War Child UK does not charge a fee at any stage of
the recruitment process.
- As this role is a national position, all candidates
are required to be Yemeni nationals.
- Female with the above qualifications is encouraged
to apply.
- Only candidates who are short-listed will be
contacted.
Our benefits
- Flexible working arrangements
- 30 annual leave per year
- Transportation and Appearance Allowance
- Investment in training and development
- Health Insurance
- Life Insurance
- Social Security Contribution
- 1-1 wellbeing consultations with trained
counsellors
- Enhanced Leave Policy
- Eid Bonus
Child safeguarding and Adults at Risk
Our work with children and at-risk adults to keep them safe is the most
important thing we do. We are committed to the safeguarding of children and
vulnerable adults in all areas of our work. We have zero tolerance for any
behaviours and practices that puts children and/or vulnerable adults at risk of
abuse and/or harm. Successful applicants will be expected to be compliant and
sign up to our Child Safeguarding policy, our Code of Conduct and PSEA: Adults
at Risk Policy. You can find the Child Safeguarding and Adults at Risk policy
here: https://www.warchild.org.uk/whats-happening/news/our-child-safeguarding-policies-and-procedures
Pre-employment checks
- Employment with War Child will be subject to the
following checks prior to your start date:
- Receipt of three satisfactory references.
- New and clear police check.
- Commitment to Child Safeguarding and Code of
Conduct policies.