HR Assistant

Job Description

HR Assistant

Médecins Sans Frontières (MSF) is an international, independent, non-profit medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, pandemics, natural disasters, and exclusion from healthcare. MSF started working in Yemen since 1986 and have been present in the country continuously since 2007. Today, MSF works in 23 hospitals across the country, and provides support to more than 17 health facilities across 13 governorates, in line with our principles of independence, impartiality and neutrality. For more information, visit our Arabic website, www.msf-me.org

Médecins Sans Frontières Belgium in Yemen mission is looking for Yemeni nationals to recruit for the HR Assistant position:

  • Location: Mocha Project 
  • Contract Duration – 1 year renewable 
  • Contract type: Fixed – Term 
  • Reporting to: Project HR/Fin Manager

MAIN PURPOSE

Execute administrative, HR and legal related tasks to support the Project HR Manager following MSF standards and procedures, in order to ensure legal compliance and to realize the HR capacity required to achieve project objectives

Accountabilities

  • Under supervision of the Project HR Manager managing personal files in order to ensure accuracy, compliance and on time payments.
  • Updating the HR database and personal files to facilitate HR processes management.
  • Updating Social security Tax office files in order to meet legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance
  • Preparing employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance. 
  • Preparing monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
  • Following up of all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative
  • Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project HR/Fin Manager in translating documents into local language and assisting in meetings upon request.
  • Additional HR / Admin tasks delegated by the Project HR Manager

MSF Section/Context Specifics

  • Under supervision of the Project HR/Finance Manager, ensuring all Administrative Support related to the department (recruitment, translation, etc.)
  • Under supervision of the Project HR/Finance Manager, and in collaboration with other departments, ensuring all Learning and Development Support for the project (Briefings, Feedback processes, etc.)
  • Ensuring that all Administration Department documents are properly processed and archived in a timely manner

Requirements 

Education

  • Finance, business or administration related diploma

Experience

  • Essential previous working experience of at least two years in relevant jobs in any I/NGO
  • Desirable experience of at least one year with MSF 

Language: 

  • Arabic and good level of English essential (written and spoken)

Knowledge: 

  • Essential computer literacy (Office Suite: Word, Excel, Outlook, etc. and internet)

Competencies:

  • Results and Quality Orientation 
  • Team work and Cooperation 
  • Behavioural Flexibility 
  • Commitment to MSF Principles 
  • Stress Management 

How to Apply

Médecins sans Frontières – Mocha 

Qualified and interested applicants should submit their CV’s, cover letters, ID cards copy only to

msfocb-mocha-jobs@brussels.msf.org mentioning the job title in the subject line.

Job applications must be submitted online in English language only and in PDF format.

Only short-listed candidates will be contacted for job tests or interviews.

In case of emergencies, applicants might be contacted by MSF Belgium before the closing date of the announcement. Selected candidate will undergo reference and security checks at the end of recruitment process

No transportation and no per diems will be provided during recruitment process

Deadline for submitting applications is on 12/02/2025