Job Description
HR Assistant
Médecins Sans Frontières (MSF) is an international,
independent, non-profit medical humanitarian organisation that delivers
emergency aid to people affected by armed conflict, epidemics, pandemics,
natural disasters, and exclusion from healthcare. MSF started working in Yemen
since 1986 and have been present in the country continuously since 2007. Today,
MSF works in 23 hospitals across the country, and provides support to more than
17 health facilities across 13 governorates, in line with our principles of
independence, impartiality and neutrality. For more information, visit our
Arabic website, www.msf-me.org
Médecins Sans Frontières Belgium in Yemen mission is looking
for Yemeni nationals to recruit for the HR Assistant position:
- Location:
Mocha Project
- Contract
Duration – 1 year renewable
- Contract
type: Fixed – Term
- Reporting
to: Project HR/Fin Manager
MAIN PURPOSE
Execute administrative, HR and legal related tasks to
support the Project HR Manager following MSF standards and procedures, in order
to ensure legal compliance and to realize the HR capacity required to achieve
project objectives
Accountabilities
- Under
supervision of the Project HR Manager managing personal files in order to
ensure accuracy, compliance and on time payments.
- Updating
the HR database and personal files to facilitate HR processes management.
- Updating
Social security Tax office files in order to meet legal requirements
including specific amendments when necessary in order to ensure local
labour and fiscal law compliance
- Preparing
employment contracts in conformity with legal requirements including
specific amendments when necessary in order to ensure local labour and
fiscal law compliance.
- Preparing
monthly pay slips for all staff, editing and updating the necessary data,
in order to ensure the punctuality and accuracy of staff payroll.
- Following
up of all expiring rental contract dates and inform the Administration
Manager in order to leave enough time to arrange a renewal or look for
some other alternative
- Making
all administrative information available to the staff (posting, meetings,
etc.), supporting the Project HR/Fin Manager in translating documents into
local language and assisting in meetings upon request.
- Additional
HR / Admin tasks delegated by the Project HR Manager
MSF Section/Context Specifics
- Under
supervision of the Project HR/Finance Manager, ensuring all Administrative
Support related to the department (recruitment, translation, etc.)
- Under
supervision of the Project HR/Finance Manager, and in collaboration with
other departments, ensuring all Learning and Development Support for the
project (Briefings, Feedback processes, etc.)
- Ensuring
that all Administration Department documents are properly processed and
archived in a timely manner
Requirements
Education
- Finance,
business or administration related diploma
Experience
- Essential
previous working experience of at least two years in relevant jobs in any
I/NGO
- Desirable
experience of at least one year with MSF
Language:
- Arabic
and good level of English essential (written and spoken)
Knowledge:
- Essential
computer literacy (Office Suite: Word, Excel, Outlook, etc. and internet)
Competencies:
- Results
and Quality Orientation
- Team
work and Cooperation
- Behavioural
Flexibility
- Commitment
to MSF Principles
- Stress
Management
How to Apply
Médecins sans Frontières – Mocha
Qualified and interested applicants should submit their
CV’s, cover letters, ID cards copy only to
msfocb-mocha-jobs@brussels.msf.org mentioning the job title in the
subject line.
Job applications must be submitted online in English
language only and in PDF format.
Only short-listed candidates will be contacted for job tests
or interviews.
In case of emergencies, applicants might be contacted by MSF
Belgium before the closing date of the announcement. Selected candidate will
undergo reference and security checks at the end of recruitment process
No transportation and no per diems will be provided during
recruitment process
Deadline for submitting applications is on 12/02/2025